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Understanding the Employee Details Page in ExakTime Connect

Employee details allow you to enter employees' information, specify who they can see within ExakTime Connect and ExakTime Mobile, and what they can do within the system. 

Navigating to Employee Details
  • Go to Manage and click Employees.


  • Click the pencil icon towards the left of an existing employee.


As there are multiple tabs for employee details, we have broken them down for easier reading.





  • ExakTime Mobile Security Role - The security role for employees that will be using ExakTime Mobile. By default, we offer No Access, Employee, and Administrator.
  • PIN - If an ExakTime Mobile Security Role has been assigned, a unique 4-10 digit PIN must be entered for the employee to use. The PIN can only be entered/edited from ExakTime Connect.
  • ExakTime Connect Security Role - The security role for employees that will be using ExakTime Connect to determine what they can do in ExakTime Connect. By default, we offer No Access, Employee, Supervisor, and Administrator.
  • Username - The username that the employee would use to sign in to ExakTime Connect. 
  • Verification Status - When an employee has been given access to ExakTime Connect, they will receive an email to verify their email is valid. The verification status will begin as pending until the employee either verify their email or lets the verification email expire.
  • Email Address - The employee's email address will be used to verify the account, set up their password, and reset their password. The email address can also be used for certain functions such as emailing an employee their time card or reminding a supervisor to approve a time card. 
  • Mobile and Home Phone - An optional field used for reference, or for the sending of the employee's ExakTime Mobile PIN if a Mobile Phone has been entered.


  • Date of Birth
  • Language - The language that the employee will see when using ExakTime Mobile. By default, the language will be English but can be changed to Spanish and French.


  • Address - An optional field for the employee's home address.



Viewsets allow you to limit the other employees that the employee can see within ExakTime Connect and ExakTime Mobile.

Field Notes


Field Notes allow you to see field notes that refer to the employee being viewed. This will not show field notes sent by them, but show field notes where the employee is the subject of the field note.



Keytabs are used by employees to clock in and out on JobClock hardware.

Custom Fields


Custom fields allow you to associate extra information with an employee. These will primarily be used in your Employee list and within the time card details.

We already offer the "Employee Type" field for the Custom Field which is only used for reference on this page.

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