As employees clock in/out with ExakTime Mobile or JobClocks, you may need to make corrections to their time records. If you are unable to edit/delete a time card but believe you should be able to, please speak with your ExakTime Connect Administrator to make sure that your ExakTime Connect Security Role has been appropriately set up.

Table of Contents

• How to Edit a Time Record
  
  • Example for Adding/Editing Time for an Employee
• How to Delete a Time Record

How to Edit a Time Record

• Go to Time Card and click on Time Card Details.

  

• Specify the date range you will be editing time for.

  

• Click the employee with the time card that you will be editing.

  

• Click the Edit icon or the field that you want to edit. Boxes will appear around all the time record fields for the day that can you edit.

  

  

• Edit/enter the necessary information for the time record(s).
  • The stop time for a time record will automatically use the start time of the succeeding time record as an implied stop time. If there is no succeeding time record, the stop time will have a  symbol until a succeeding time record is created or if the "Clock Out" checkbox is enabled.
  • The "Clock Out" checkbox should only be used if the employee would no longer be tracking their time, such as for a break or the end of their day.
  • If you are editing/adding multiple time records for an employee, you can create additional records with only start times, then use the "Clock Out" checkbox when the employee would be taking a break or is done for the day to enter a stop time.
  • A comment can also be added as a reminder as to why the time was manually added.
  • If you are entering a time record because an employee forgot to clock in, you can simply enter a location, cost code, and start time. If the employee is still working that day, they should be able to clock themselves in/out as normal
  • When editing a time record, you can use the TAB key to go to different fields. If you have highlighted the "Clock Out" checkbox, you can press SPACE to enable it.

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• Save after making all your necessary changes.

Example for Adding/Editing Time for an Employee

When adding/editing time records manually for an employee's time card with the time card upgrade, it is best to think of adding/editing a time record like you an employee is clocking in as you no longer need to enter a stop time for every single record. In our examples below, using ExakTime Mobile or adding/editing time manually will have the same result if done properly.

Example of a Work Day

1. Clock In at 8 AM to Location A and Cost Code A to start their day.
2. Clock In at 11 AM to Location A and Cost Code B to change their cost code. 
3. Clock In at 12 PM to Location B and Cost Code B to change their location.
4. Clock In at 3 PM to Location B and Cost Code C to change their location and cost code.
5. Clock Out at 3:30 PM to end their day.

Employees Using ExakTime Mobile

Adding/Editing Time Records Manually

Time Card Result

How to Delete a Time Record

• Go to Time Card and click on Time Card Details.

  

• Specify the date range you will be deleting time for.

  

• Click the employee that will be deleting time for.

  

• Click the trash can icon next to a record. If you are already editing a time record, click the red trash can icon.

  

  

• The record to be deleted will be grayed out like below.

  

• Click Save after making all your necessary changes.