Any person who will be using the Arcoro website or the Arcoro app will need to be added as an employee, from the field workers tracking their time to the administrators who will be managing/reviewing time cards. After adding an employee to Arcoro, they will need to be set up with an Arcoro web and/or Arcoro mobile Security Role to determine what they are able to do within Arcoro.
Avoid Emojis
When adding/editing an employee, please do not enter an emoji into the text fields, as it can result in unforeseen issues.
Adding Employees in Bulk
If you need to add multiple employees and do not have SyncLinx, then you can import them in bulk with a CSV file. For more information on this process, you can refer to the following dedicated article.
Adding the Employee
- Click Add next to the search bar.
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Enter the basic information for the user. Click Add when finished.
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Person Type - What the user needs to do will determine the type of person:
- Employee - Their employee data goes to all other Arcoro modules immediately, such as Core HR, Arcoro Time, and Talent, as their data must exist within each respective module. Adjust access and permissions as appropriate where defaults do not apply.
- Contractor - Typically for non-employees or those who will only be needed in specific Arcoro modules. No record will be immediately sent to Arcoro products and will require them to be granted appropriate access/permission.
- If they need access to log in to the Arcoro website, enable "Create login". If you would like additional time to set up the user's permissions before they log in for the first time, you can uncheck "Send Invite Email" to send an invite later.
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Person Type - What the user needs to do will determine the type of person:
- You should be in "Editing" mode to update their information, access, and permissions. If not, click Edit to put the user's profile into edit mode. We will only focus on the primary screens, but you can return later to set up other fields.
- Click the "Time" tab.
- Specify the employee's policy group and time entry method. Save your changes when finished.
- Click Access & Permissions.
- If you have not created an Arcoro login for the user, the "Account" section will allow you to invite the user. You can return later to create their username and send an invite.
- Click Time from the menu on the left-hand side.
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Make sure the employee is "Active" for Arcoro Time. If the employee needs access to use the Arcoro app or the Arcoro website, assign the necessary security role(s) in the "Access" section. Save your changes when finished.
- If selecting a Mobile role, you will also need to provide a 4-10 digit PIN.
- If selecting a Web role, you will also need to provide an email in the "General" tab and a username in the "Arcoro Account" section of "Access & permissions".
- If the employee only needs limited access to the Arcoro website or app, you can select the default "Employee" role as it generally covers the basics.
You can learn more about the Arcoro Unified People menu here.