In the event that an employee has forgotten to clock in/out or if time has to be added to the timecard by the administrator, time can be manually added for an individual or for multiple employees.

If you are unable to add a timecard but believe you should be able to, please speak with your ExakTime Connect Administrator to make sure that your ExakTime Connect Security Role has been appropriately set up.

Table of Contents

• Adding Time For an Individual
  
  • Example of Adding Time for an Employee
• Adding The Same Time For Multiple People

Adding Time For an Individual

1. Go to Time Management and go to Timecards.

   

2. Specify the date range you will be adding time for.

   

3. Click the employee that will be receiving time from the employee list to the left.

   

4. Click Add Time...
   1. At the top of the timecard to select a specific date for the selected date range.
   2. Next to the date to add more time for a specific date.

   

5. Select the location and cost code to be used and enter the start time.
   • The stop time for a time record will automatically use the start time of the succeeding time record as an implied stop time. If there is no succeeding time record, the stop time will have a symbol until a succeeding time record is created or if the "Clock Out" checkbox is enabled.
   • The "Clock Out" checkbox should only be used if the employee would no longer be tracking their time, such as for a break or the end of their day.
   • If you are adding multiple time records for an employee, you can create additional records with only start times, then use the "Clock Out" checkbox when the employee would be taking a break or is done for the day to enter a stop time.
   • A comment can also be added as a reminder as to why the time was manually added.
   • If you are entering a time record because an employee forgot to clock in, you can simply enter a location, cost code, and start time. If the employee is still working that day, they should be able to clock themselves in/out as normal
   • When adding a time record, you can use the TAB key to go to different fields. If you have highlighted the "Clock Out" checkbox, you can press SPACE to enable it.

6. 

7. Click Save after making all your necessary changes.
8. The timecard will automatically:
   • Apply policies such as auto-lunch, rounding any applicable time punches, calculating your regular/overtime/doubletime, and more. The timecard will automatically update to reflect any changes from policies.
     • You cannot specify how employees' hours are distributed for regular, overtime, or doubletime. The policy group assigned to an employee and enabled for a location will determine how they are calculated.
   • Geofence indicators for a time punch will automatically update to reflect if the employee's device was within the location's geofence at the time.

   

Example of Adding Time for an Employee

When adding time records manually for an employee's timecard with the timecard upgrade, it is best to think of adding a time record like you an employee is clocking in as you no longer need to enter a stop time for every single record. In our examples below, using ExakTime Mobile or adding time manually will have the same result if done properly.

Example of a Work Day

1. Clock In at 8 AM to Location A and Cost Code A to start their day.
2. Clock In at 11 AM to Location A and Cost Code B to change their cost code. 
3. Clock In at 12 PM to Location B and Cost Code B to change their location.
4. Clock In at 3 PM to Location B and Cost Code C to change their location and cost code.
5. Clock Out at 3:30 PM to end their day.

Employees Using ExakTime Mobile

Adding Time Records Manually

Timecard Result

Adding The Same Time For Multiple People

Time can be added to multiple employees if the time records are the same with the "Bulk Time Entry" page. This can be used for situations where employees will receive the same time, such as for a company meeting/training. If you would like to use the "Bulk Time Entry" page, you can refer to our dedicated article.