Understanding Arcoro Time Web Security Role Permissions

• Go to Manage and click Security Roles.

  

• The "Web" tab should be the initial tab.
• Click New Role to create a new role or the eye icon to modify an existing role.
  
• The Arcoro Time permissions will appear on the right-hand side.

• Categories - Manage categories that can be associated with employees, locations, cost codes, etc.
• Cost Codes - Manage cost codes and their information, such as their active status, details, and translations. 
• Cost Code Custom Fields - Custom fields associated with a cost code.
• Custom Fields - Manage custom fields that can be associated with employees, locations, cost codes, etc.
• Employees - Manage employees and their information, such as their active status, details, policies, security role, etc.
• Employee Custom Fields - Custom fields associated with an employee.
• Employees Viewsets - Limit the employees that an employee can see within Arcoro Time and the Arcoro app.
• Employee Wages - View the employee's hourly wage for an employee profile.
• Locations - Manage locations and their information, such as their active status, details, policies, etc.
• Location Viewsets - Limit what cost codes can be used with a location.
• Location Custom Fields - Custom fields associated with a location.
• Merge Locations - Merge multiple locations into a single location.

• Approve Time Cards That Contain Exceptions - Allows users to approve time cards that contain exceptions (incomplete and/or overlapping time records).
• Bulk Time Entry - Access to the Bulk Time Entry area of Arcoro Time. Allows the user to enter the same block of time for multiple employees.
• Clock In For - Allow users to clock in other employees using the Connect Clock through Arcoro web.
• Close Pay Periods - Allows the user to close pay periods. Once a pay period is closed, no new time entries or time record adjustments can be made to that time period.
• Connect Clock In/Out - Access to Connect Clock on Arcoro Time
• Custom Fields on Timecards - Access to add custom fields to the classic timecards.
• My Timecard/My Timesheet - Grants an employee permission to view their Timecard/Timesheet on Arcoro Time. Additional permissions can be granted to edit, delete, or copy their time.
  • If an employee has "No Access" to "My Time Card", but has access to "Time Card Summary & Details", they will still be able to view and/or edit their time card from the other respective pages. 
• Pay Groups - Access to view and/or edit pay groups.
• Policies - Access to the Policies area of Arcoro Time. Policies control rules for Overtime, punch or time rounding, auto lunch, and travel.
• Shift Pay Codes - Allows access to shift pay codes, which can be associated with shifts worked.
• Time Approval - Level of approval for users in this Security Role. Allows employees, supervisors, and/or administrators to approve and lock time cards.
• Time Review - Access to Time Review.
• Time Summary, Timecards, & Timesheets - Access to the Time Summary, Timecards, and Timesheets of Arcoro Time. These permissions grant the ability to view, edit and/or copy the employees' timecards and timesheets in their viewset. Employees with this permission can also view and/or edit their own time.
• Unapprove All Timecards/Timesheets - Permission to unapprove all timecards/timesheets.
• View Quarantined Time - Allows the user to view the Quarantine Time area of the Time Card Summary. Quarantine time is where time records will go when a pay period is closed or an employee's time card has been approved.

• Schedules - Access to view, edit, and/or copy employee schedules.

• Groups - Access to the Groups area of Arcoro Time and the level of access. Allows grouping of employees, location, and cost codes for easier viewing of these elements within the Arcoro app.
• JobClocks - Access to the JobClocks area of Arcoro Time and the level of access. Add a new JobClock to the system or check on the current assigned location, battery status, and last collected dates of JobClocks.
• Keytabs - Access to the Keytabs area of the employee's profile and level of access.
• Manage Mobile Devices- Access to the Mobile Devices page and the Company Setup Code on the Arcoro Time Dashboard. The Company Setup Code is used to set up a copy of the Arcoro app with your Arcoro account. The Mobile Devices page allows you to text the company setup code to a valid mobile number and disable a copy of the Arcoro app. 
  • The "Add" permission is required to view the "Company Setup Code" on the Dashboard and Mobile Devices.
  • The "Delete" permission allows an employee to disable a copy of the Arcoro app. This does not delete the mobile app from the device. 
• Mobile Settings - Access and edit the ability to access the Mobile Settings area of Arcoro Time.

• AccountLinx - Unused setting currently in Arcoro Time.
• Alerts and Notifications Settings - Access to adjust the communication channels for Alerts and Notifications.
• Collection Details - Access to the Collection Details area of Arcoro Time. View the time records in their raw form.
• Custom Alerts and Notifications - Access to creating custom alerts and notifications to be sent to employees.
• Dashboard - Access to the Dashboard within Arcoro Time. General information including the number of employees currently clocked in, location information, and quick links.
• Equipment - Access to the Equipment area of Arcoro Time and the level of permission.
• Equipment Custom Fields - Access to custom fields associated with Equipment.
• Forms Viewer - Access responses to Forms within Arcoro Time.
• Expenses - Access to the Expenses area of Arcoro Time and the level of permission. Expenses allow your employees to submit any work expenses right from the Arcoro app to you in the office on Arcoro.
• Expense Custom Fields - Access to add Expense as a Custom Field type within the Custom Fields area of Arcoro Time.
• Field Notes - Access to review and/or add Field Notes from the Field Notes page of Arcoro.
• Field Notes on Time Cards - Access to the Field Notes quick link on employees' time cards to review the field notes they submitted.
• Forms Manager - Access to create Forms.
• Import - Access to the Import area of Arcoro Time and permission to import employees, locations, and/or cost codes via .csv import.
• Import History - Access the Import History page that allows an employee to view recent CSV import attempts.
• Manage Equipment Types - Access to the Equipment Types section of the Equipment page.
• Manage Expense Types - Access to Manage Expense Types within the Expenses area and level of permission. Allows the ability to view, edit, or add new Expense types for employee use.
• Map View - Access to the MapView area of Arcoro Time. View on a map where employees were when they made punches
• Map View > GeoTrakker - Access to the GeoTrakker section of Map View. View employees' movements throughout their day while currently clocked in.
• Payroll Imports - Access to payroll imports.
• Session Details - Access to Session Details within Collection Details. Allows the ability to edit time records in their raw form.
• Time Card Form Response Selector - Access to the response selector area of Arcoro Time and the level of permission. Allows the ability to display or remove the Form questions from employee use.
• User Notification Settings - Access to the user's Notification settings for features that use our notification features.

• Company Calendar - Access to create and manage holidays and events for the company calendar. 
• Company Settings - Access to the Company Settings area of Arcoro Time and the level of permission. Company Settings is where you can enter the home address of your company, set up your pay period, and enable certain options for Arcoro Time/Mobile.
• Licensing - Access to the Licensing area of Arcoro Time. View license count and the ability to click the "Check for New Licenses" button, which is required after purchasing additional licenses.
• My Account - Access to the 'My Account' page of Arcoro Time to review your current subscription status and purchase additional licenses.
• Security Roles - Access to the Security Role section of Arcoro Time and permission. The user must have permission to create/edit new or existing security roles to assign security roles to employees.
• Support Contracts - Access to support contracts.

• Approve Time Off Requests - Permission to approve the time off requests for employees within their viewset and their own. Will also allow permission to cancel a pending or approved time off request for situations where employees are unable to cancel their requests themselves, so time cards can be adjusted for payroll. 
• Request Time Off - Permission to request time off.
• Time Off Plans - Permission to view and set up time off plans, such as how time off is accrued, who can accrue time, etc.

The report permission designates whether an employee can access all reports in Arcoro Time or specific reports. For more information on the available reports, please refer to the following article that details each report with an example of each.