The "Administrator" permissions for a user determine who they can see, the menus they can access, and even the fields they can see and update throughout Core HR.

Before a user can be granted permissions throughout Core HR, they must be toggled to an "Administrator" in their employee profile in Core HR.

Admin Access

• Administrator - Grants this user the Core HR administrator role with the visibility scope and settings configured. Turning it off suspends the role and keeps its configuration, so turning it back on restores everything.  
• View full SSN - When on, this admin sees full SSNs in employee lists they have access to. When off, SSNs are masked to the last four digits.
• Approval admin - Sends this administrator an email notification when an employee completes an event that requires approval. The administrator must have a valid email address on file.
• Contact admin - Displays this administrator's contact information on the Employee Self-Service portal so employees can reach them with questions.
• Multi-factor admin - Allows this administrator to configure and reset multi-factor authentication. When the company requires MFA, at least two active Multi-factor admins must remain on the account.
• Test site access - Allows this administrator to access the Core HR test site.
• Place legal hold - If enabled, allows the administrator to place a document on a legal hold to prevent modification/deletion.
• Remove legal hold - If enabled, allows the administrator to remove the legal hold on a document.
• Template - Apply a template to quickly configure a user's permissions.

Employee Visibility

Selecting "Inclusive" or "Exclusive" will present additional fields to specify 

• Inclusive - Grants visibility to employees if they match any configured dimension.
• Exclusive - Denies visibility to employees if they match any configured dimension.
• All Access - Allows permissions to all employees.

Settings

• Home Page Widgets - Controls which cards/tabs appear on the administrator's Core HR homepage.
  • Summary
  • My profile
  • My workflows
  • Alerts
  • Scheduled exports
  • Notes requiring follow-up
  • Account activity
  • Resource center
  • Events pending approval
  • ACA
  • Accruals

Page Access

Grant the Administrator "No access", "View", or "Edit" permission to Core HR pages. Only pages under Employee, System, and Data can be view-only; everywhere else, View is unavailable, and a granted page is always editable.

Employee

• Profile
• Demographic Info
• Notes
• Documents
• Emergency Contacts
• Assets
• OSHA Injuries and Illnesses
• Benefits
• Dependents & Beneficiaries
• Beneficiary Assignments
• Additional Benefits
• Prior Coverage
• Alternate ID's
• Payment Tracking
• ACA Profile
• Compensation
• Pay Stubs
• Direct Deposit
• Taxes
• Deductions
• W2
• Prefilled Forms
• Surveys
• Wellness Campaigns
• Workflows
• Education History
• Work History
• Other History
• References
• Employment Screenings
• Positions
• Goals
• Skills
• Training and Achievement
• Reviews
• Time and Attendance
• Time Off
• Expense Tracking
• Activity
• Email
• Demographic Changes
• Exports
• Benefit Changes
• Payroll Deductions
• Premium Billing
• Facility History
• Homepage
• Enrollment Windows
• To Do List
• General
• Account Management
• Add New Employee

System

• Audit Log
• Failed Email Log
• Employment Screenings Log
• New Hire Eligibility
• Onboarded New Hire Eligibility
• Termination Eligibility
• Demographic Change Log
• Benefit Change Log
• Deduction Change Log
• COBRA Log
• Imputed Income Log

Reports

• General
• Demographic Changes
• OSHA Form 300
• Demographics Dashboard
• Time Manager Hierarchy
• Performance Manager Hierarchy
• Compliance
• Status Summary
• Started but not Completed Detail
• General
• Participation Summary
• Enrollment Rosters
• Billing / Reconciliation
• Benefit Statements
• Before and After
• Payment Tracking
• Activity Changes
• Carrier Billing
• Employee Groups
• Data Comparison Utility

Settings

• Payroll - Admin Portal
• Payroll - Employee Portal
• Employee Portal Links
• Employee Portal Documents
• Affordable Care Act
• Applicant Tracking
• Benefit Management
• Onboarding
• Payroll
• Positions
• Priorities and KPI's
• Goals
• Skills
• Training and Achievement
• Reviews
• Performance Log
• General Settings
• Prefilled Forms
• Surveys
• Time and Attendance
• Time Off Tracking
• Expense Tracking
• Wellness Campaigns
• Workflow Management
• Documents

Setup

• Setup Properties
• Administrators
• Required Fields
• Billing
• Web Service Dashboard
• Integrations

Data

• Standard
• Custom
• Pay Stub PDF
• W2 PDF
• Manage
• Schedules
• History
• Audit Log