If enabled for your ExakTime system, you can review and approve your time card for a day or pay period. Approving your time card will let you and your ExakTime administrator confirm that your time card and hours appear correct for relevant parties.
Approve a Complete Time Card Only
We advise approving a time card at or near the end of the pay period/day to ensure a complete or corrected time card. If the time card has been approved prematurely, future time records will be quarantined from your time card and corrections will be delayed. While quarantine time records are not lost, approving your time card prematurely can result in an incomplete time card and delay any of your company's policies/procedures.
- Click Time Management and click My Timecard from the top menu bar.
- Make sure that the correct pay period is selected. You cannot approve time for a non-pay period, such as a pay week or custom date range.
- The "Approve Time" button will not be available if you are not viewing a pay period, if the time card is blank, or if you are not allowed to approve a time card with exceptions (e.g. incomplete time records or overlapping time records).
- Review your time records and hours for your time card. If anything is incorrect or if you have any questions, contact your ExakTime administrator through company-approved channels for further assistance.
- Click the Approve Time button. The "Approve Time" button will not be available if you are not viewing a pay period, if the time card is blank, or if you are not allowed to approve a time card with exceptions (e.g. incomplete time records or overlapping time records). The location of the button will differ depending on what approval option has been enabled:
- Pay Period Approval - Underneath the summary of hours for the pay period.
- Daily Approval - In the action bar for the day.
- After approving your time card, you will see a green checkmark and the level of approval for your time card in the following locations:
- Pay Period Approval - Underneath the summary of hours for the pay period.
- Daily Approval - In the action bar for the day.