If an employee is no longer using ExakTime Connect for any reason, they can be set to inactive. Setting an employee to "inactive" does not remove their time, so it can be referenced in the future, will prevent any future access to ExakTime Connect and ExakTime Mobile, and free up an employee license for another employee to be added.
Deleting items such as employees, locations, and/or cost codes is not currently available to preserve data integrity.
Cannot Deactivate Yourself
A user may see the 'Active' box greyed out (yet still checked) next to their own name. This does not mean the user is inactive, but that they are unable to edit the active status due to being logged in as themselves. If you must be made inactive, another user must deactivate you.
Table of Contents
From Employee List
The employee list allows you to quickly deactivate multiple employees with checkboxes. You may also want to go to the employee's details and enter the "Termination Date" if the employee has left the company for proper record keeping.
- Go to Manage in the Menu Bar and click Employees.
- Look for the employee that will be deactivated from the system. Uncheck the box to the left of their name. They will now be considered "inactive" within the system.
From Employee Details
- Go to Manage in the Menu Bar and click Employees.
- Look for the employee who will be deactivated from the system. Press the blue pencil icon to the left of their name.
- Click the Active checkbox.
- You may also want to enter the termination date of the employee if they are no longer with your company for proper record-keeping.
- Save your changes.
In Bulk
You can perform bulk employee updates with the CSV Import feature on ExakTime Connect. Refer to the following article for more information.