If an employee is no longer using ExakTime Connect for any reason, they can be set to inactive. Setting an employee to "inactive" does not remove their time, so it can be referenced in the future, will prevent any future access to ExakTime Connect and ExakTime Mobile, and free up an employee license for another employee to be added.
Deleting items such as employees, locations, and/or cost codes is not currently available to preserve data integrity.
Cannot Deactivate Yourself
A user may see the 'Active' box greyed out (yet still checked) next to their own name. This does not mean the user is inactive, but that they are unable to edit the active status due to being logged in as themselves. If you must be made inactive, another user must deactivate you.
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Deactivating Employees
The process for deactivating an employee will differ depending on whether you are seeing the new Arcoro Unified menu or the Classic menu. Please use the appropriate steps for what you see.
Unified Menu
The Unified menu is part of a larger effort to consolidate all of Arcoro's products into a single platform, allowing you to manage your employees from a single place, and will be the foundation of new features. The fields and options available may differ depending on the Arcoro modules in use.
- Click the eye icon under the Actions column.
- Click Edit to modify the employee's profile.
- Click Access & Permissions.
- Click Time from the menu on the left-hand side.
- Click the "Active" toggle for status. Save your changes.
Classic Menu
From Employee List
The employee list allows you to quickly deactivate multiple employees with checkboxes. You may also want to go to the employee's details and enter the "Termination Date" if the employee has left the company for proper record keeping.
- Go to Manage in the Menu Bar and click Employees.
- Look for the employee that will be deactivated from the system. Uncheck the box to the left of their name. They will now be considered "inactive" within the system.
From Employee Details
- Go to Manage in the Menu Bar and click Employees.
- Look for the employee who will be deactivated from the system. Press the blue pencil icon to the left of their name.
- Click the Active checkbox.
- You may also want to enter the termination date of the employee if they are no longer with your company for proper record-keeping.
- Save your changes.
In Bulk
You can perform bulk employee updates with the CSV Import feature on ExakTime Connect. Refer to the following article for more information.