The layout below can be used to import ACA Employee Status History into Core HR
General Information on Importing
For general information on importing data, refer to the following dedicated article that details how to import a file, supported formats, and other related information.
Import Layout
When creating your import file, you must:
- Create Column Headers.
- Match the order of the columns with the table provided below.
- Match the number of columns with the table provided below.
If columns are added or removed, the import process file will stop and an error message will be shown, resulting in no records processed and an error logged in the import history.
When is a Record Added vs Updated?
If a field is identified as a key field with the label [key] in the 'Required' column in the table below, Core HR will update the existing record with the matching [key] field data instead of creating a new record (i.e. when importing a file containing employee data and Core HR recognizes an employee's SSN as belonging to an existing employee record, Core HR will update the existing employee record with the data from the import file instead of creating a new employee record).
If no field has the [key] label in the 'Required' column, the import layout will always create a new record and not update any existing records.
| Column Header | Data Type | Max Field Length | Required | Notes |
|---|---|---|---|---|
| Employee SSN | Text | 9 | Yes [key] | SSN field stored on the Employee Demographic Info screen. |
| Start Date | Date | Yes [key] | The start/effective date of the Status change. | |
| End Date | Date | The end date of the status change. | ||
| Employer | Drop Down | Yes [key] | The ID of the employer is located on the Employers page of Setup Properties. | |
| Employee Status | Text | <=150 | Yes | The Employee Status field similar to the field stored on the Employee Demographic Screen. Must be one of: Full Time, Leave of Absence, Part Time, Retired, Terminated, Undefined. If left blank, it will import with the default value of: Full Time. |
| ACA Employee Status | Text | <=150 | The ACA Employee Status field similar to the field stored on the Employee Demographic Screen. Must be one of: 1099, Full Time, Full Time Temp, Half Time, N/A, Other, Part Time, Part Time Temp, Per Diem, Seasonal, Seasonal <120 days, Student, Variable. If left blank, it will import with the default value of: N/A. | |
| Benefit Status | Text | <=150 | Yes | The Benefit Status field similar to the field stored on the Employee Demographic Screen. Must be one of: Active, COBRA, Inactive, Undefined. If left blank, it will import with the default value of: Active. |
Import Template
We have provided an import template in an Excel format to help you get started. You can refer to the table above for more information about any of the columns. Required fields have been marked in RED.