Crews (also known as Employee Groups) and Employee Viewsets can be used to help organize and/or restrict your employees from others, depending on your needs.

• Employee Viewsets - Limit the employees that can be seen throughout Arcoro Time.
• Crews - Group employees to make it easier to address a group of employees for certain functions such as viewsets, the Arcoro app, etc.

When to Use Employee Viewsets

Employee Viewsets are intended for situations where an employee should only be able to see select employees or should not be able to see any other employee. This can be useful for supervisors, where they would only need to view and interact with their direct reports. Standard employees can be set to only view themselves, so they cannot view any other employees in Arcoro Time.

Employee Viewsets currently offer the following options:

• Only Themselves - Only see themselves within Arcoro Time.
• All Employees - See all employees within Arcoro Time.
• Selected Employees - See only selected employees within Arcoro Time.
• Selected Employee Groups - See employees that are part of an employee group.

If you would like to set up an employee's viewset, please refer to the steps in the following article.

When to Use Crews

Crews are used to group employees to help with finding employees more quickly or separating employees in the Arcoro app without limiting who an employee can interact with. For example, supervisors may be able to clock in a crew with the "Clock For" function and also interact with "floater" employees that are not normally part of their crew. If Employee Viewsets were used, then the "floater" employee may not be visible if they were not already in the supervisor's viewset. 

Crews made in the Arcoro app will only exist on the device they were created on and for the user that created them.

If you would like to set up crews in the Arcoro website, please refer to the steps in the following article. If you or a supervisor would like to set up their own crews in the Arcoro app, please refer to the following article to enable "Manage" permission for the Arcoro app and the following article to create crews/groups on the Arcoro app.

Using Both Viewsets and Crews

Crews Made in the Arcoro App

Employee Viewsets and Crews made in the Arcoro App can be used at the same time, depending on an employee's needs. Keep in mind that Crews in the Arcoro App will only exist on the device they were created on and for the user that created them. 

For example, a supervisor may have 20 employees to supervise but wants to be able to "group up" certain employees together. The supervisor's viewset can be set to 20 employees from the Arcoro website, and the supervisor can create their own crews in the Arcoro App to make it easier to focus on certain "groups" of employees within their viewset. 

Crews Made in the Arcoro Website

Starting from ExakTime Mobile 2.64, crews made in the Arcoro website may not be visible to employees depending on their viewset.

• If an employee's viewset is set to "Themselves Only" or "Selected Employees", they will not be able to view any employee groups made on the Arcoro website.
• If an employee's viewset is set to "Selected Employee Groups", they will be able to see the employee groups that are part of their viewset.