An Arcoro user's role and permissions for Onboarding determine what they can see and do within the module, such as being able to add new hires, manage employee documents, and more.
Navigating to User Permissions for Arcoro Unified
Click People from the side menu on the Arcoro homepage.
Click Access & Permissions.
Click Onboarding from the menu on the left-hand side.
Onboarding offers 4 different default roles depending on a user's needs. Selecting the role will determine the permissions they have access to.
Administrator - Allows the user access to the Admin menu for setup purposes and to view new hires, but cannot be assigned as a hiring manager for new hires.
Manager/Admin - Has access to all features and can be assigned as a Hiring Manager.
Manager - Allows the user access to new hires as a hiring manager, but cannot access the Admin menu.
Kiosk - The Kiosk User role will be available if Kiosk mode has been enabled. The Kiosk rule allows the user access to hiring templates that are enabled for the locations they are assigned to. They do not have access to the Admin menu and cannot navigate to other areas of Onboarding.
Role Permissions
Each role has access to distinct permissions.
Configuration
Permission
Permission Description
Roles with Permission
Manage Job Titles
Add, edit, and delete job titles.
Administrators without permission to manage job titles can still view job titles from the Administration page.
Administrator
Manager/Admin
Manage Policies
Add, edit, and delete policies.
Administrators without permission to manage policies can still view policies and add, edit, and delete document types from the Administration page.
Administrator
Manager/Admin
Manage Users
Add, edit, and delete users.
Administrator
Manager/Admin
Manage Government Forms
Manage form activation settings for Government forms.
Administrator
Manager/Admin
Manage Custom Fields
Manage form activation settings for Custom forms.
Administrator
Manager/Admin
Manage Notifications
Add, edit, and delete notifications.
Administrators without permission to manage notifications can still view notifications from the Administration page.
Administrator
Manager/Admin
New Hire Paperwork
Permission
Permission Description
Roles with Permission
View I-9
View I-9 document from Electronic Filing Cabinet.
Administrator
Manager/Admin
Manager
View W4F/Federal W-4
View Federal W-4 from Electronic Filing Cabinet.
Administrator
Manager/Admin
Manager
View W4S/State W-4
View State W-4 from Electronic Filing Cabinet.
Administrator
Manager/Admin
Manager
View VSI
View Voluntary Self-Identification from Electronic Filing Cabinet.
Administrator
Manager/Admin
Manager
View Direct Deposit
View Direct Deposit from Electronic Filing Cabinet.
Administrator
Manager/Admin
Manager
View Policy Acknowledgements
View Policy Acknowledgements from Electronic Filing Cabinet.
Administrator
Manager/Admin
Manager
View Custom Documents
View Custom Documents from Electronic Filing Cabinet.
Administrator
Manager/Admin
Manager
View Uploaded Documents
Uploaded documents can be reached in several places in the EFC. The permission applies to each of them, so a user without it has no way around the restriction.
Administrator
Manager/Admin
Manager
Employee Records
Permission
Permission Description
Roles with Permission
View Employee Summary
View Employee Summary from Electronic Filing Cabinet.
Administrator
Manager/Admin
Manager
View All New Hires
If enabled for Managers, allows the manager to view all new hires, regardless of the assigned manager.
For Administrators, this option is enabled by default, even if this option is not enabled on this page.
Administrator
Manager/Admin
Manager
Update Employee Info
Administrator
Manager/Admin
Manager
Edit Pay Rate
If enabled for Managers, allows the manager to update the pay rate for new hires from the Electronic Filing Cabinet.
For Administrators, this option is enabled by default, even if this option is not enabled on this page.
Administrator
Manager/Admin
Manager
Delete Employee Documents
Delete employee documents from the electronic filing cabinet.
Administrator
Manager/Admin
Manager
Hiring
Permission
Permission Description
Roles with Permission
Manage New Hires
If enabled for Managers, allows the manager to view and take actions available within the Electronic Filing Cabinet
For Administrators, this option is enabled by default, even if this option is not enabled on this page.
Administrator
Manager/Admin
Manager
Manage Hiring Templates
Add, edit, delete, and manage hiring template activation settings.
Administrator
Manager/Admin
View Job Applications
View a new hire's job application if they were added through the ATS.
Administrator
Manager/Admin
Manager
View Offer Letters
View a new hire's offer letter if they were added through the ATS.
Administrator
Manager/Admin
Manager
Delete New Hire Record
Delete a new hire record from the electronic filing cabinet.
Administrator
Manager/Admin
Kiosk User
Permission
Permission Description
Roles with Permission
Create New Kiosk Hire
Allow a Kiosk user to create a new Kiosk Hire outside of the Hiring Templates.
Kiosk User
Show Pay Fields
Allow a Kiosk user to view and select the pay fields when creating a new Kiosk Hire.
Kiosk User
Edit Pay Fields
Allow a Kiosk user to view and edit the pay fields when creating a new Kiosk Hire.
