With AccountLinx, you can export your employees' time data from ExakTime Connect into a compatible file for PayChoice Connection and PayChoice Online. As PayChoice may be customized to fit your company's needs, the default AccountLinx export for PayChoice may not match your PayChoice setup exactly. Please read through this article before setting up AccountLinx to understand what is needed.

If you have any questions or concerns during setup and/or use, you can contact us with the "Request Support" link at the top of the page and we will try to assist as best as possible. Keep in mind, however, that we are not PayChoice support. We will try to help you as much as we can, but there are aspects of PayChoice that are out of our area of expertise and your questions may be better answered by PayChoice support or your trusted contact to answer/assist.

Selecting PayChoice as your Exporter

1. Go to Tools and click Exporter Settings.... 
2. The Exporter Settings window should open. Click Select Exporter.... 
3. A window with a list of available exporters should open. Select "PayChoice Connection" and click OK.

AccountLinx Settings Unique to PayChoice

The PayChoice export for AccountLinx offers a variety of settings when exporting your time data to help tailor the time data to your company's needs. These settings are unique to AccountLinx and will not affect ExakTime Connect or Mobile. If any of the settings offered do not sound familiar, you may not be using the setting in PayChoice and can leave it as <None>. 

1. Go to Tools and click Exporter Settings.... 
2. The Exporter Settings window should open. Click Configure....
   
   • Company Code - Enter the company code as recognized by PayChoice.
   • Regular Earnings Code - Enter the regular earnings code as used in PayChoice.
   • Overtime Earnings Code - Enter the overtime 1 earnings code as used in PayChoice.
   • Map Labor/Dept Code to - Specify which entity the labor or dept code should be associated with. The related mapping screen will have additional fields for you to complete.
   • Payroll Type - Specify if you are using a "Standard" or a "Certified" payroll.
     • Labor can only be mapped to a cost code if the payroll type is "Standard". If the payroll type is "Certified", labor can only be mapped to a location.
3. Click OK on the Configuration window and click OK on the Exporter Settings window to return to the main page of AccountLinx.
4. Click the appropriate "Map Location/Cost Code" option to see the columns from the options enabled in Step 3.

General Use of AccountLinx

After setting up the configuration of AccountLinx to better match PayChoice in the previous section, you will need to:

• Map your entities so any time data associated with an ExakTime entity will match with a PayChoice entity and fill in any relevant fields enabled in the previous section. Refer to the following article if you are unfamiliar with mapping your data in AccountLinx.
• After mapping your entities, you can export your time data to import into PayChoice. Refer to the following article if you are unfamiliar with exporting time data from AccountLinx.

Example of AccountLinx Export

An example of an AccountLinx export has been provided below. The data have been preformatted based on PayChoice template. The presented values can differ depending on your settings.

Standard Template

Certified Template

While you can manipulate the exported data after it has been exported, it is highly discouraged as it can result in data discrepancies when double-checking any data.

How to Import Time Data into PayChoice

It is recommended to consult with PayChoice for further assistance with importing and using the time data as they are more knowledgeable of utilizing their system.