With AccountLinx, you can export your employees' time data from ExakTime Connect into a compatible file for PENTA. As PENTA may be customized to fit your company's needs, the default AccountLinx export for PENTA may not match your PENTA setup exactly. Please read through this article before setting up AccountLinx to understand what is needed.

If you have any questions or concerns during setup and/or use, you can contact us with the "Request Support" link at the top of the page and we will try to assist as best as possible. Keep in mind, however, that we are not PENTA support. We will try to help you as much as we can, but there are aspects of PENTA that are out of our area of expertise and your questions may be better answered by PENTA support or your trusted contact to answer/assist.

Selecting PENTA as your Exporter

1. Go to Tools and click Exporter Settings.... 
2. The Exporter Settings window should open. Click Select Exporter.... 
3. A window with a list of available exporters should open. Select "PENTA Labor Interface" and click OK.

AccountLinx Settings Unique to PENTA

The PENTA export for AccountLinx offers a variety of settings when exporting your time data to help tailor the time data to your company's needs. These settings are unique to AccountLinx and will not affect ExakTime Connect or Mobile. If any of the settings offered do not sound familiar, you may not be using the setting in PENTA and can leave it as <None>. 

1. Go to Tools and click Exporter Settings.... 
2. The Exporter Settings window should open. Click Configure....
   • Default Hours Type Codes
     
     • Regular - Enter the regular hours type as used in PENTA.
     • Overtime - Enter the overtime hours type as used in PENTA.
     • Overtime2 - Enter the overtime 2 (doubletime) hours type as used in PENTA.
   • Use Alternative Hours Type Codes
     • Map Hours Type Codes to - Specify if an alternate hours type code should be associated with specific employees, locations, or cost codes. This allows particular employees, locations, or cost codes to have an alternate set of hours type codes when exported. The related mapping screen will show fields to enter the hours type code that should be associated with exported time records. If an entity does not have an alternate hours type code, it will use the default hours type code instead.
   • Other Settings
     • Map Hours Class to - Specify which entity the hours class should be associated with. The related mapping screen will have additional fields for you to complete.
     • Cost Type to - Specify which entity the cost type should be associated with. The related mapping screen will have additional fields for you to complete.
     • Pay Class to - Specify which entity the pay class should be associated with. The related mapping screen will have additional fields for you to complete.
3. Click OK on the Configuration window and click OK on the Exporter Settings window to return to the main page of AccountLinx.
4. Click the appropriate "Map Location/Cost Code" option to see the columns from the options enabled in Step 3.

General Use of AccountLinx

After setting up the configuration of AccountLinx to better match PENTA in the previous section, you will need to:

• Map your entities so any time data associated with an ExakTime entity will match with a PENTA entity and fill in any relevant fields enabled in the previous section. Refer to the following article if you are unfamiliar with mapping your data in AccountLinx.
• After mapping your entities, you can export your time data to import into PENTA. Refer to the following article if you are unfamiliar with exporting time data from AccountLinx.
  • When exporting for PENTA, you must enter the "Week Ending Date" for the exported file.

Example of AccountLinx Export

An example of an AccountLinx export has been provided below. The data have been preformatted based on PENTA template. The presented values can differ depending on your settings.

While you can manipulate the exported data after it has been exported, it is highly discouraged as it can result in data discrepancies when double-checking any data.

How to Import Time Data into PENTA

It is recommended to consult with PENTA for further assistance with importing and using the time data as they are more knowledgeable of utilizing their system.