With AccountLinx, you can export your employees' time data from ExakTime Connect into a compatible file for USA Payroll. As USA Payroll may be customized to fit your company's needs, the default AccountLinx export for USA Payroll may not match your USA Payroll setup exactly. Please read through this article before setting up AccountLinx to understand what is needed.

If you have any questions or concerns during setup and/or use, you can contact us with the "Request Support" link at the top of the page and we will try to assist as best as possible. Keep in mind, however, that we are not USA Payroll support. We will try to help you as much as we can, but there are aspects of USA Payroll that are out of our area of expertise and your questions may be better answered by USA Payroll support or your trusted contact to answer/assist.

Selecting USA Payroll as your Exporter

1. Go to Tools and click Exporter Settings.... 
2. The Exporter Settings window should open. Click Select Exporter.... 
3. A window with a list of available exporters should open. Select "USA Payroll" and click OK.

AccountLinx Settings Unique to USA Payroll

The USA Payroll export for AccountLinx offers a variety of settings when exporting your time data to help tailor the time data to your company's needs. These settings are unique to AccountLinx and will not affect ExakTime Connect or Mobile. If any of the settings offered do not sound familiar, you may not be using the setting in USA Payroll and can leave it as <None>. 

1. Go to Tools and click Exporter Settings.... 
2. The Exporter Settings window should open. Click Configure... to open the 'Settings' window.
   
   • Overtime 1 Pay ID - Enter the overtime pay ID as used in USA Payroll.
   • Overtime 2 Pay ID - Enter the overtime 2 (doubletime) pay ID as used in USA Payroll.
   • USA Payroll Version - Specify your version of USA Payroll to determine the contents of the export file.
     • 2008 or before - The "Year" field is exported with 2 digits.
     • 2009 or after - The "Year" field is exported with 4 digits and the Override Team field is relocated to the last field of the layout.
3. Click OK on the Configuration window and click OK on the Exporter Settings window to return to the main page of AccountLinx.

General Use of AccountLinx

After setting up the configuration of AccountLinx to better match USA Payroll in the previous section, you will need to:

• Map your entities so any ExakTime entity for a time record will export with the equivalent USA Payroll entity and fill in any relevant fields enabled in the previous section. Refer to the following article if you are unfamiliar with mapping your data in AccountLinx.
• After mapping your entities, you can export your time data to import into USA Payroll. Refer to the following article if you are unfamiliar with exporting time data from AccountLinx.

Example of AccountLinx Export

An example of an AccountLinx export has been provided below. The data have been preformatted based on USA Payroll's template. The presented values can differ depending on your settings.

While you can manipulate the exported data after it has been exported, it is highly discouraged as it can result in data discrepancies when double-checking any data.

How to Import Time Data into USA Payroll

It is recommended to consult USA Payroll for further assistance with importing and using the time data as they are more knowledgeable of utilizing their system.