With AccountLinx, you can export your employees' time data from ExakTime Connect into an interim database for Hardhat. As Hardhat may be customized to fit your company's needs, the default AccountLinx export for Hardhat may not match your Hardhat setup exactly. Please read through this article before setting up AccountLinx to understand what is needed.

If you have any questions or concerns during setup and/or use, you can contact us with the "Request Support" link at the top of the page and we will try to assist as best as possible. Keep in mind, however, that we are not Hardhat support. We will try to help you as much as we can, but there are aspects of Hardhat that are out of our area of expertise and your questions may be better answered by Hardhat support or your trusted contact to answer/assist.

Additional Requirements

The Hardhat export works by exporting the time data into an interim Hardhat SQL database which acts as a bridge between AccountLinx and Hardhat.

In order to setup this interim database, you must contact Hardhat for assistance.

Selecting Hardhat as your Exporter

1. Go to Tools and click Exporter Settings.... 
2. The Exporter Settings window should open. Click Select Exporter.... 
3. A window with a list of available exporters should open. Select "Hardhat " and click OK.
4. You will receive an error if this is your first time connecting to Hardhat as it may not have the connection setup between AccountLinx and Hardhat. Click Configure... to open the 'Settings' window and enter your Hardhat connection credentials.

AccountLinx Settings Unique to Hardhat

The Hardhat export for AccountLinx offers a variety of settings when exporting your time data to help tailor the time data to your company's needs. These settings are unique to AccountLinx and will not affect ExakTime Connect or Mobile. If any of the settings offered do not sound familiar, you may not be using the setting in Hardhat and can leave it as <None>. 

1. Go to Tools and click Exporter Settings.... 
2. The Exporter Settings window should open. Click Configure... to open the 'Settings' window.
   • Connection Setup 
     • Enter the connection credentials for the interim Hardhat database for us to export your time data into.
   • Required Settings
     • Regular Earning Code - Enter the regular earning code as used in Hardhat.
     • Overtime Earning Code - Enter the overtime earning code as used in Hardhat.
     • Double Time Earning Code - Enter the double time earning code as used in Hardhat.
     • Company number Maps to - Select the entity the company number should be mapped to and enter the default value that should be used if no company number is entered for an entity. The related mapping screen will have additional fields for you to complete.
     • Phase ID - Specify the entity the phase ID should be associated with. The related mapping screen will have additional fields for you to complete.
     • Labor Class ID - Specify the entity the labor class ID should be associated with. The related mapping screen will have additional fields for you to complete.
   • Optional Settings
     • Map Alternative Earning Codes to - Specify if alternate earning codes should be associated with specific employees, locations, or cost codes. This allows particular employees, locations, or cost codes to have an alternate set of earning codes when exported. The related mapping screen will show fields to enter the earning codes that should be associated with exported time records. If an entity does not have alternate earning codes, it will use the default earning codes instead. 
3. Click OK on the Configuration window and click OK on the Exporter Settings window to return to the main page of AccountLinx.

Data Mapping

Mapping allows you to data map your ExakTime entities and complete additional fields so your AccountLinx time data export matches the corresponding Hardhat entities. Your data mappings will be saved once done allowing you to focus on data mapping any new entities added to ExakTime since the last export. Refer to the following article if you are unfamiliar with mapping your data in AccountLinx.

Exporting Time

After mapping your entities, you can export your time data into a compatible file to import into Hardhat. Refer to the following article if you are unfamiliar with exporting time data from AccountLinx.

It is recommended to consult with Hardhat for further assistance with using the time data in Hardhat as they are more knowledgeable of utilizing their system.