With AccountLinx, you can export your employees' time data from ExakTime Connect into a compatible file for Visual ContrAcct. As Visual ContrAcct may be customized to fit your company's needs, the default AccountLinx export for Visual ContrAcct may not match your Visual ContrAcct setup exactly. Please read through this article before setting up AccountLinx to understand what is needed.

If you have any questions or concerns during setup and/or use, you can contact us with the "Request Support" link at the top of the page and we will try to assist as best as possible. Keep in mind, however, that we are not Visual ContrAcct support. We will try to help you as much as we can, but there are aspects of Visual ContrAcct that are out of our area of expertise and your questions may be better answered by Visual ContrAcct support or your trusted contact to answer/assist.

Selecting Visual ContrAcct as your Exporter

1. Go to Tools and click Exporter Settings.... 
2. The Exporter Settings window should open. Click Select Exporter.... 
3. A window with a list of available exporters should open. Select "Visual ContrAcct Payroll" and click OK.

AccountLinx Settings Unique to Visual ContrAcct

The Visual ContrAcct export for AccountLinx offers a variety of settings when exporting your time data to help tailor the time data to your company's needs. These settings are unique to AccountLinx and will not affect ExakTime Connect or Mobile. If any of the settings offered do not sound familiar, you may not be using the setting in Visual ContrAcct and can leave it as <None>. 

1. Go to Tools and click Exporter Settings.... 
2. The Exporter Settings window should open. Click Configure... to open the 'Settings' window.
   • Job Costing Options
     • Phase ID to - Specify the entity the phase ID should be associated with. The related mapping screen will have additional fields for you to complete.
   • Use Pay Rates
     • Map Pay Rates to - Specify the entity the pay rates should be associated with. The related mapping screen will have additional fields for you to complete.
   • Other Options
     • Map Union ID to - Specify the entity the union ID should be associated with. The related mapping screen will have additional fields for you to complete.
     • GL Account to - Specify the entity the GL Account should be associated with. The related mapping screen will have additional fields for you to complete.
     • Work Class to - Specify the entity the work class should be associated with. The related mapping screen will have additional fields for you to complete.
     • Worker Comp Code to - Specify the entity the worker comp code should be associated with. The related mapping screen will have additional fields for you to complete.
     • Billable to - Specify the entity the billable should be associated with. The related mapping screen will have additional fields for you to complete.
     • Supervisor ID to - Specify the entity the supervisor ID should be associated with. The related mapping screen will have additional fields for you to complete.
3. Click OK on the Configuration window and click OK on the Exporter Settings window to return to the main page of AccountLinx.

Data Mapping

Mapping allows you to data map your ExakTime entities and complete additional fields so your AccountLinx time data export matches the corresponding Visual ContrAcct entities. Your data mappings will be saved once done allowing you to focus on data mapping any new entities added to ExakTime since the last export. Refer to the following article if you are unfamiliar with mapping your data in AccountLinx.

Exporting Time

After mapping your entities, you can export your time data into a compatible file to import into Visual ContrAcct. Refer to the following article if you are unfamiliar with exporting time data from AccountLinx.

It is recommended to consult with Visual ContrAcct for further assistance with importing and using the time data as they are more knowledgeable of utilizing their system.

Example of AccountLinx Export

An example of an AccountLinx export has been provided below. The data have been preformatted based on the Visual ContrAcct template. The presented values can differ depending on your settings.

While you can manipulate the exported data after it has been exported, it is highly discouraged as it can result in data discrepancies when double-checking any data.