Timesheets in ExakTime allow you to track your employees' time in blocks of time without needing a start and stop time. These blocks of time can be edited by a user with sufficient permission to ensure the employee receives the appropriate hours.
Time edits can only be done individually. You cannot edit multiple time blocks, even if they contain the same data.
Navigating to Timesheets
Click Time Management and click Timesheets from the top menu bar.
- Select a pre-defined date range (pay period) or a custom date range for the time blocks you want to edit.
- Click + to expand the employee's timesheet.
- Click the pencil icon
for the time block to edit. If you cannot click the icon, make sure that:
- The pay period is not closed, the time is not approved at a higher level, and you have permission to edit time.
- The time does not originate from a time card. If the time originates from a time card, the time can only be edited if the employee's time entry method is set to "Timecard (Time punch)".
- The "Edit Time" menu will be prefilled with the existing time record data. Update the fields as needed:
- Date(s) - The dates available are based on your selected date range. Changing the date will move the time to a different day. It does not let you view the time of a different day.
- Location - Type into the field to search for a location by ID or name.
- Cost Code - Type into the field to search for a cost code by ID or name. The cost codes listed will respect the Location viewsets.
- Hours - Hours can be entered in quarter-hour increments (.25), up to 24 hours. Entering any value that is not in a quarter-hour increment will round the time to the closest value (i.e., entering a time of .31 will round to .25)
- Click Save when finished. Repeat for other time blocks as needed. The time will be updated on the employees' timesheet and policies will automatically apply, such as for overtime calculations and excluded cost codes.