After a time card has been approved by employees/supervisors or signed off by an Administrator in ExakTime Connect or ExakTime Mobile, the time card approvals can be reviewed in various places on ExakTime Connect depending on the permissions granted:
My Timecard/My Timesheet
The 'My Timecard/My Timesheet' page is used by an employee to review their time, approve it for themselves, and confirm if the relevant people have approved it, such as managers or Admins.
- Click Time Management and click My Timecard from the top-menu bar.
- The employee can use 'My Time Card' to review their time and approve their time.
- If you are using a pay period time approval, the top of an employee's time card will show a summary of their hours and an indicator if the time card has been approved and at what level.
- If you are using Daily Time Card Approvals, the action bar for the day will list if the day has been approved and at what level.
- Click Time Management and click My Timesheet from the top-menu bar.
- The employee can use 'My Timesheet' to review their time and approve their time.
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Depending on the type of approval in use, the employee will see a label for the level of approvals for your timesheet in the following locations:
- Pay Period Approval - Underneath the summary of hours for the pay period.
- Daily Approval - In the action bar for the day.
Time Summary
Time Summary
- Go to Time Management in the top menu bar, then click Time Summary.
- Go to the Time Summary menu if not already there.
- Make sure you are viewing a pay period from the provided defaults or a date range that would be a pay period equivalent.
- The 'Time Card Summary' menu will show you approvals for multiple employees in the provided columns with checkboxes to approve time cards at the appropriate level.
- If employees approved their time from ExakTime Mobile and provided a signature, a signature column can be added to review their signature.
Daily Summary
- Go to Time Management in the top menu bar, then click Time Summary.
- Go to the Daily Summary menu if not already there.
- Make sure you are viewing a pay period from the provided defaults or a date range that would be a pay period equivalent.
- The 'Daily Summary' menu will show you:
- An 'Approve' button to approve multiple timecards/timesheets with a number to indicate the number of approvals awaiting approvals.
- Columns with checkmarks for approved timecards/timesheets and checkboxes to approve time at the appropriate level.
- If employees approve their time from ExakTime Mobile and provide a signature, a signature column can be added to review their signature.
Timecards
- Go to Time Management in the top menu bar, then click Timecards.
- Select the appropriate pay period and employee to review.
- Pay Period Approvals will be listed beneath the employee's hour summary. Daily Approvals will be listed in the menu bar for the day.
- If employees approved their time from ExakTime Mobile and provided a signature, a Signed icon will appear to you review their signature.
Timesheets
- Go to Time Management in the top menu bar, then click Timesheets.
- Select the appropriate pay period.
- Daily Approvals will be listed for the day of a given employee. Pay Period Approvals will be listed in the menu bar for the employee.
Employee Touch Detail Report
With the Employee Touch Detail Report, you can enable a report specific option for the Touch Detail report to view employee approval/signatures for the specified pay periods.
Employee signatures must be enabled from Company Settings for this option to appear. You can refer to Message and Signature section of Time Card Approvals on ExakTime Mobile
For more information regarding reports, you can refer to the following article: Reports Walkthrough
- Click Reports from the top menu bar.
- Click Touch Detail under the Employee section from the reports list.
- Specify the appropriate date range.
- Expand Report Specific Options and use the checkbox for "Show Mobile Approval Signature". This option requires
- Click View Report to generate your report.