Construction and field-service companies that hire in ATS and onboard employees in Onboarding with ExakTime or other downstream Arcoro modules have been hitting a silent gap in the hire-to-onboard workflow. When a recruiter marks a candidate as Hired in ATS and initiates the post-hire process, the screen they see comes from the ATS — not Onboarding. That means the Add Employee to Arcoro products checkbox, which lives in Onboarding, never appears. The result: newly onboarded employees don’t get synced into ExakTime or Talent modules automatically, and HR or operations teams have to manually re-enter those employees.

This release fixes that gap. The Add Employee to Arcoro products checkbox now appears in the ATS post-hire workflow for customers with a product combination that includes Onboarding with ExakTime or Talent products (LMS, Performance), but without Core HR. When the checkbox is selected, the sync preference is passed to Onboarding, and the employee moves into downstream modules automatically — no duplicate data entry required.

• Eliminate manual employee entry in ExakTime — New hires initiated through ATS now sync automatically to ExakTime and other connected modules when the checkbox is selected, removing the manual step that was required before.
• Close the gap in the ATS-to-Onboarding workflow — Recruiters and hiring managers now see the sync checkbox at the right moment — during the ATS post-hire process — rather than having it silently missing because the workflow originated in ATS.
• Consistent sync behavior across hire paths — Whether an employee is added directly in Onboarding or hired through ATS, the sync behavior is now consistent. The system determines which downstream modules are available and presents the checkbox accordingly.
• No change for customers who don’t use ExakTime or connected modules — The checkbox only appears when downstream modules are configured for the company. Customers without these integrations will not see any change to their workflow.

Enhancement

The Add Employee to Arcoro products checkbox is now available in the ATS post-hire workflow for eligible customers, closing a gap that previously prevented automatic employee sync when the hire process originated in ATS.

How to Access

In ATS, navigate to a Job Profile and update an applicant’s Disposition to Hired. The applicant moves to the Inactive bubble, and a new icon appears in the Actions column: Manage applicant post-hire process. Clicking that icon opens the post-hire screen where the Add Employee to Arcoro products checkbox now appears — provided the company has Onboarding and at least one connected downstream module (e.g., ExakTime) configured.

Core Capabilities

1. Sync checkbox in ATS post-hire screen — The Add Employee to Arcoro products checkbox is now displayed on the post-hire page within the ATS workflow. Recruiters and hiring managers can select it to trigger employee sync when the new hire completes onboarding.
2. Module availability lookup from ATS — The system checks which Arcoro modules are enabled for the company (such as ExakTime, Talent, CoreHR, Learning, Payroll, and Performance) at the time the post-hire screen loads. The checkbox is displayed only when downstream modules are present and eligible for sync.
3. Checkbox value passed to Onboarding — When the checkbox is selected in ATS, that preference is carried forward to Onboarding. The new hire’s record in Onboarding reflects the sync flag, and downstream module sync proceeds as it would for employees added directly in Onboarding.
4. Hub sync alignment for ATS company records — ATS company module flags are mapped into Hub company sync using the established Talent sync pattern, ensuring that module eligibility is consistently represented across ATS-driven onboarding workflows. This affects the following flags: HasCoreHr, HasLearning, HasPayroll, HasPerformance, and HasTimeAndAttendance.

Interactions with Other Features

This change only affects the ATS post-hire screen for customers who have Onboarding and at least one connected downstream module configured. The sync behavior in Onboarding itself — for employees added directly in Onboarding — is not changed. Customers using the Talent sync pattern for Hub will benefit from the aligned company provider mapping introduced in this release.

Availability and Access

This feature is available to all Arcoro customers who have both ATS and Onboarding, with at least one additional connected module (such as ExakTime or Talent) enabled. There is no additional licensing requirement.

• Recruiters and hiring managers in ATS — can see and select the sync checkbox during the post-hire workflow for eligible companies.
• Onboarding administrators — will see the sync flag reflected in the new hire’s Onboarding record when the checkbox is selected in ATS.

New hires do not interact with the sync checkbox directly; sync happens automatically based on the selection made during the post-hire process.

Enablement and Migration Needs

1. No configuration is required to enable this feature. The checkbox appears automatically in the ATS post-hire workflow for eligible customers on the release date.
2. No data migration is needed. Existing new hire records and sync history are not affected.
3. Customers who previously managed ExakTime employee entry manually after ATS-initiated onboarding will now see that step handled automatically when the sync checkbox is used going forward.

FAQs

Why wasn’t the sync checkbox showing up before?

The post-hire screen in ATS is separate from the Onboarding screen where the checkbox previously lived. Because the ATS version of the screen didn’t include the checkbox, recruiters using ATS to hire never saw it — even if their company had ExakTime connected. This release adds the checkbox to the ATS version of the screen.

Which modules are supported for sync from ATS?

The checkbox triggers sync to any Arcoro modules enabled for the company, including ExakTime, Learning and Performance. The system checks which modules are configured at the time the post-hire screen loads.

Do I need to do anything to turn this on?

No. The checkbox will appear automatically in the ATS post-hire workflow for eligible customers after the release date. No admin configuration or toggle is required.

What happens if I don’t check the sync checkbox?

The behavior is unchanged from today — the employee will complete onboarding but will not be automatically synced to ExakTime or other downstream modules. Manual entry in those modules would still be required if the checkbox is not selected.

Will this affect employees who are already in an active onboarding session?

No. This change only applies to new post-hire workflows initiated after the release date. Employees already in an active or pending onboarding session are not affected.

Does this change anything for customers who don’t use ATS?

No. Customers who add new hires directly in Onboarding will not see any change to their workflow. The existing sync checkbox behavior in Onboarding remains the same.