The Location Management page of the Arcoro Dashboard allows you to manage your locations across various modules from a single place. This helps eliminate duplicate data entry, reduce errors, and maintain consistent locations across modules.

Table of Contents

• Navigating to the Menu
• Using the Location Page
  • Understanding the Menu
• Managing your Locations
  • Adding a Location
  • Managing a Location
  • What Happens When Deactivating a Location
• FAQs

Navigating to the Menu

Expand Workforce Setup and click Locations from the side menu on the Arcoro homepage.

Using the Location Page

Understanding the Menu

The search bar allows you to search for locations based on their:

• Name
• Location ID
• City

You will be able to click the column headers to sort and/or filter the list. The page will provide the following columns:

• Actions
  • - Click the icon to view the details of a location.
• Location ID
• Name
• City
• State
• Office
• Time
• Status

Special Consideration for Business Units

Organizations with more than one active business unit across Talent and Onboarding modules will see an additional "Business Unit" column. Business units with the same name in both modules appear as one filter option. When a location has different units in each module, the column shows the first unit plus a count (for example, "Commercial +1"), with the full list on hover.

Managing your Locations

Adding a Location

1. Click Add next to the search bar.
   

2. Enter the basic information for the location. Additional fields/settings can be configured after. If a required field is blank, or the name or location ID is already in use, the menu stays open and points to each field to fix. If a save fails, entries stay in place so you can try again. Click Add when finished. 

   • Name (Required) and Location ID - The name and location ID must be unique within your company, including inactive locations.
   • Location Code
   • Location type - Specify if the location is for the "Office" or "Time Tracking". When adding a location initially, only one of the options can be selected. Both options can be selected later.
     • If "Time Tracking" is enabled, the location is active in Arcoro Time and Payroll only. If "Time Tracking is not checked, the location is inactive in Arcoro Time. 
     • If "Office" is enabled, the location is available in all features, including Core HR, Onboarding, and Talent. If "Office" is not checked, it is marked inactive in modules that support an inactive status and removed from products that do not.
   • Status - The status defaults to "Active"
   • Business unit - For companies with Onboarding business units, "Office" locations require a business unit when they are added so they can be set up in Onboarding right away.
   • Address - Search for an address to fill the fields automatically and preview it on a map, or enter it by hand: 
     • Address
     • City
     • Country
     • State/province/region
     • Postal code
     • Latitude/Longitude

   

Managing a Location

1. Click the eye icon under the Actions column.
   
2. Click Edit if you need to update the location details.
   

3. There will be a series of tabs for the location, depending on whether it has been set as a Time Tracking and/or Office location.

   

   General

   The "General" tab provides the following fields:

   • Location
     • Status - Before deacitavating a location, please refer
     • Location ID
     • Name
     • Location Code
     • Office - If enabled, will send the location to all Arcoro products in use.
     • Time - If enabled, will make the location available in Arcoro Time.
   • Address
     • Address Line 1/2
     • City
     • Postal Code
     • State/Province/Region
     • Country
   • Map
     • Latitude/Longitude

   

   Time

   The "Time" tab is used for setting up locations to use with Arcoro Time. This tab provides the following fields:

   • Contact Information
     • Contact name
     • Home phone
     • Mobile phone
     • Email
   • Additional Settings
     • Category
     • Comments
   • Policies
     • Daily Overtime
     • In/Out Rounding
     • Time Range Rounding
   • Pictures
   • GPS geofence - Allows you to see and adjust the Geofence size of a location. 
   • Field Notes - Review and add field notes for the location.
   • Viewsets - Limits what cost codes can be used with a location in Arcoro Time.
   • Location custom fields

   

   Talent

   The "Talent" tab allows you to assign the business unit of the location.

   Onboarding

   The "Onboarding" tab allows you to assign the business unit of the location.

   Core HR

   The "Core HR" tab offers the following fields:

   • Unit number
   • Country
   • Location code 2
   • Location contact 1/2
   • Phone 1/2
   • Fax
   • Description

   

   Employees

   The "Employees" tab lists employees currently assigned to the location (name, employee ID, job title, department, and status) for users with employee view access. Employees can only be assigned to Office locations.

   For Office locations, admins can assign one or more employees while editing the location. Assigning an employee to a location from this menu updates their primary location on the employee profile (in Core HR, the first location on the Employment tab) and moves them from any location they were assigned to before

   If you are using Arcoro Time, assigning a location to an employee will not affect the locations they can clock in to. 

   

4. Save any changes as you progress through tabs

What Happens When Deactivating a Location

Setting the "Status" of a location to "Inactive" will deactivate a location everywhere. Before confirming a status change, you should see how many employees are assigned to it as a primary or additional location. 

After confirming the status change, the following will occur:

• The location becomes inactive in every connected product
• Disables both Office and Time Tracking
• Clears employee assignments,
• Inactive locations are no longer offered when assigning employees

Reactivating a location will prompt you to choose Office and Time Tracking again.

FAQs

Do I still need to update locations in Arcoro Time, Core HR, or Onboarding?

No. Changes saved in the Hub reach each connected product as soon as they are saved. Once a company is enabled, each module's location menu opens Locations in the Hub.

What is the difference between Office and Time?

They are two separate switches, and a location can be both. Every location is available in Arcoro Time and Payroll, and the Time switch sets whether it is active in Arcoro Time. Office makes the location available in Core HR, Onboarding, and Talent as well, and lets employees be assigned to it. A job site used only for clocking in is typically Time only.

Why am I asked to change a location's name or ID when I edit it?

Arcoro now requires every location in a company to have a unique name and location ID, so locations can be told apart in every product and sync correctly to Payroll. Existing duplicates keep working, but the next time one is edited, give it a unique name and ID (for example, "Headquarters (old)") before saving.

Can I assign employees from the location page?

Yes, on Office locations. Select Edit on the Employees tab and choose one or more employees. This updates each employee's primary location, the same value shown on the employee record. It does not change where employees can clock in.

What happens to employees when a location is deactivated?

The admin sees how many employees are assigned before confirming. On confirm, the location's primary and additional assignments are cleared for those employees across products, Office and Time are turned off, and the location can no longer be assigned.

Can a location have different business units in Talent and Onboarding?

Yes. Each product keeps its own business unit assignment, just as it does today.

Why can't I change the address on some locations?

Locations linked to a Payroll workplace keep today's rule: the address is locked to protect Payroll mapping, and the page explains this.

Will integrations that write locations keep working?

Yes. Integrations can continue writing locations to Arcoro Time or Core HR, and those changes appear in the Hub through existing sync. Integrations that update locations through the unified platform API must send the full location object and should match on the Hub Location ID.

Can I link a location to a business entity?

Not yet. Business entity association is planned as follow-up work once business entities can be created in the Hub.