The Time Summary page in Arcoro Time (formerly ExakTime) is the last check administrators make before payroll. With this release, Time Summary is available as a new Summary tab on the unified Time Management page, next to the Manage and Review tabs. This is not an overhaul of the Time Summary page, but a move to the Unified menu. Classic Time Summary is not being retired. Both pages stay available, so your team can use whichever one fits their workflow.
The Company and Mobile Settings page allows Administrators to configure various settings in multiple menus, one for company-wide settings and another for how the mobile app behaves on employee devices. With this release, both move into a single Arcoro Time Settings page in the unified platform.
What is Changing?
Time Summary
Change | What it means for admins | How it turns on |
|---|---|---|
| New Summary tab | Time Summary is now a tab on the unified Time Management page, alongside Manage and Review. | Appears automatically for companies on the unified time experience. No setup required. |
| Same structure and features | The grid, timeframe picker, search, approvals, daily view, export, and close pay period actions work the way they do on classic Time Summary. | Your current settings and permissions carry over as they are. |
| Classic Time Summary stays | The classic page is not being retired. A link to it stays in the menu, and the Summary tab has a Back to classic Time Summary button. | No action required. Keep using classic for as long as you like. |
Company Settings
Change | What it means for admins | How it turns on |
|---|---|---|
| One Settings page | Company settings and Mobile settings are reached from a menu on the left of a single page, under Time > Manage > Settings. | Appears automatically on release. No setup required. |
| Company settings | The same settings, organized into five tabs: General, Time and attendance, Timecard approval, Optional features, and Other. | Your current values carry over as they are. |
| Mobile settings | The same settings, organized into four tabs: General, Employees, Locations, and Cost codes. | Your current values carry over as they are. |
Enhancements
Time Summary
The Summary tab gives reviewers one grid of everyone’s hours for a pay period, so they can spot missing punches and unexported time before payroll runs. It keeps the structure of the classic page: a timeframe picker and search at the top, an actions bar, and a grid of employees.
| What is changing | What is staying the same |
|---|---|
| Time Summary is a tab on the unified Time Management page, next to Manage and Review. | The hours, exceptions, and export status you see for each employee match classic Time Summary for the same period. |
| A menu entry for the unified Time Summary appears for companies on the unified time experience. | The classic Time Summary link stays in the menu, and classic stays fully available. |
| The Summary tab has a Back to classic Time Summary button. | Existing user permissions still apply, and users see only the employees they can see today. |
| The chosen timeframe and search are shared with the other tabs, so they carry over as you switch tabs. | Time data and calculations are unchanged. Only the page you view them on is new. |
Pay Period View
Timeframe and Search
Choose a timeframe with the same picker used on the other tabs: the current, previous, or next pay period, a pay week, a single day, or a custom date range. An Open or Closed badge next to the timeframe shows the status of the pay period. Use the search box to find an employee by name or employee ID. Search ignores capitalization.
The Grid
The grid shows one row for each employee you can see, grouped under Employee, Approvals, and Time headings.
Column | What it shows |
|---|---|
| ID and Name | The employee’s ID and name. |
| Exceptions | A red count of missing stop punches and an amber count of missing meal breaks. Blank when there are none. |
| Reg, OT, and OT2 | Regular, overtime 1, and overtime 2 hours for the timeframe. |
| Unpaid | Unpaid time. It is shown, but it is not counted in Total. |
| Total | Reg + OT + OT2. |
| Exported | A green Complete or amber Partial badge. A dash appears when nothing is exported or the employee has no hours. |
An empty hour value shows a dash instead of 0.00. Hours follow your existing hours format preference from Timecards.
Sorting, Paging, and View time
- Sort by Name, Exceptions, Reg, OT, OT2, Unpaid, or Total in ascending order, descending order, or no sort. The default order lists employees with time first, then by name from A to Z.
- The header and footer stay visible while you scroll. Choose 10, 25, or 50 items per page.
- Select the action on any row to open the Manage tab filtered to that employee.
- When nobody you can see has time in the period, an empty message appears.
Pay Period Approvals
Approval is the last step before payroll. When timecard approval is on and the Summary tab shows a pay period that is not on daily approval, an Approvals group appears with Employee, Supervisor, and Sign off columns.
| Approval item | How it works |
|---|---|
| Approval checkboxes | A cell is an editable checkbox only when you hold that tier’s approval permission. The Employee box is editable only on your own row. Otherwise the cell shows a read-only check when approved. |
| Approving and clearing | Checking a box approves the employee at your highest approval tier. Only an Employee check on your own row is recorded as Employee. Clearing a box unapproves. |
| Approve and Unapprove all | The Approve button shows the number of employees pending approval, and Unapprove all shows the number approved. Both ask you to confirm first. |
| Quarantined punches | Unapproving, for one employee or for all, releases quarantined punches for the period, as it does on classic. |
| Closed pay periods | A closed pay period is read only, including one closed on classic. |
Daily View
Select the Daily checkbox to switch from the pay period view to a day by day view. Every company can use it to read hours by day. The Summary tab opens on the daily view by default when your company has daily approval turned on, as classic does.
- The daily view shows one collapsible group for each date that has time. Each group header shows the date, the number of employees, and total hours. Every group starts collapsed except today’s.
- Each group lists every employee the pay period view lists, including employees with no time that day, with the same columns, dashes, exception pills, and sorting.
- When the timeframe is a pay period on daily approval, each row has Employee, Supervisor, and Sign off cells for that day, with the same permission rules as pay period approvals.
- On daily approval, each group header also has Approve and Unapprove all actions, both with a confirmation.
- Search and timeframe are shared with the pay period view, so switching views keeps them.
Export Time
Select Export time to send approved time to payroll without leaving the Summary tab. The button appears only for users with the Arcoro Time export permission.
- A confirmation reads, “The export will include all records not previously exported.”
- Confirming queues the export for the selected timeframe, whether a pay period or a custom range, and shows a message that time was exported for that range.
- The export uses the same Arcoro Time export processing as classic Time Summary, so the payroll file, the export engines, and the exported flags on each record are identical whichever page starts it.
- Once the export finishes, refresh the page and the Exported column shows the result: Complete, Partial, or a dash.
Close Pay Period
When a pay period is finished, close it so nobody changes time you have already reviewed and sent to payroll.
| Close pay period item | How it works |
|---|---|
| When the button appears | Close pay period appears for users with Close pay periods access, when your company has pay period closing turned on, for a past pay period that is still open. It never appears for the current pay period, future pay periods, custom date ranges, pay weeks, or single days. It is disabled while accruals for the period are processing. |
| Confirmation | A dialog explains that all time records for the pay period will be locked, and that any time entries added after you close it will be quarantined. |
| After closing | A message confirms the pay period is closed, the badge changes from Open to Closed, and a Pay Period Closed banner appears. Approvals and edits are locked on every tab. |
| Finalize time message | When pay period closing and the finalize time alert are on, users with Close pay periods access see a message with the time and date to finalize by, as they do on classic. |
| Closing from either page | A pay period closed on classic shows as closed on the Summary tab, and the other way around. |
Classic Time Summary Stays Available
Classic Time Summary is not being retired, and it is not going away on a schedule. The Summary tab is an additional way to reach the same information, and you can move between the two at any time.
A few classic capabilities are not on the Summary tab yet, and they remain available on classic Time Summary:
| Capability | Where to find it |
|---|---|
| Category, Pay Schedule, Comments, and Signature columns | Classic Time Summary |
| Saved column widths and column visibility | Classic Time Summary |
| Quarantined Time | Classic Time Summary |
| Approval History | Classic Time Summary |
| Reopen pay period | Classic Time Summary |
Who Can See and Change What
Existing user permissions still apply. Users see only the employees in their view, and only the actions they are allowed to take.
| Area | Who has access |
|---|---|
| Summary tab | Companies on the unified time experience, and users who can view timecards. This is the same access classic Time Summary uses today. |
| Approvals | Users who hold the matching approval permission for each tier: Employee, Supervisor, or Sign off. |
| Export time | Users with the Arcoro Time export permission. |
| Close pay period | Users with Close pay periods access, in companies with pay period closing turned on. |
Company Settings
Company settings and Mobile settings used to be separate screens. They now sit side by side in a menu on the left of the Settings page, and each keeps its own tabs. Select Company settings or Mobile settings, then choose a tab.
| What is changing | What is staying the same |
|---|---|
| Company settings and Mobile settings are reached from one page under Time > Manage > Settings. | Every setting you have today is preserved. No setting was added or removed. |
| Select Edit to change settings. While you edit, an Editing label appears at the top of the page, and changes are saved at the page level. Cancel discards them. | What each setting does once saved is unchanged. |
| Settings that depend on another setting are hidden until the setting they depend on is turned on. Before, they were dimmed but could still be clicked. | Existing dependencies between settings and existing validation rules carry forward. Each rule is now also enforced on the server. |
| Existing user permissions still apply. Users see the same sections and actions they see today. |
Company Settings Menu
Company settings are the defaults for every employee in Arcoro Time. They are organized into five tabs.
| Tab | What is on it |
|---|---|
| General | Company details (company name, phone number, fax number) and the company address. |
| Time and attendance | Policies, pay period schedule, work week, pay period closing, timecard approval, timecard time entry limits, and overlapping time. |
| Timecard approval | Employee and supervisor reminders to approve time, approval assignments for employees, supervisors, and sign off, and the mobile approval message and signature. |
| Optional features | Connect Clock, custom fields and Arcoro Time form responses on timecard views, export count display, equipment, expenses, and shifts with off clock tolerance. |
| Other | Report logo and wage multipliers and burden values, default security roles, timestamp cost codes, groups in the mobile app, time zone, ID position, and default geofence radius. |
General Tab
The General tab holds your basic company information. It has two sections.
Company details
Your company name, phone number, and fax number.
Address
Your company address: address line 1, address line 2, city, state, and ZIP code.
Time and Attendance Tab
The Time and Attendance tab sets the rules for how time is organized, closed, approved, and entered. It has seven sections.
Policies
Sets whether policies use biweekly policy dates.
Pay period schedule
Sets how often your pay periods run, such as every 2 weeks, twice a month, or every 4 weeks. A schedule preview shows your previous, current, and next pay period.
Work week
Sets the first day of the week.
Pay period closing
Turns pay period closing on or off, and sets whether a finalize time alert is sent. You also choose how many days after the period ends time must be finalized and the time of day it is due.
Timecard approval
Turns timecard approval on or off and sets the approval period, such as by pay period. Policies may update regular, overtime 1, overtime 2, and break time on approved timecards.
Timecard time entry
Sets the number of hours between punches that is rejected as a punch gap, and the number of hours at which a time block triggers a warning.
Overlapping time
Sets how many minutes of overlapping time are allowed before an error is shown.
Timecard Approval Reminders: Pay Period Approval Only
The timecard approval reminders carry over on the Timecard approval tab. Employee reminders and supervisor reminders keep their scheduled reminder, reminder time, reminder day, and follow-up options, and they continue to apply to the current and future pay periods.
Please Note
- The reminders on this tab are for pay period approval notifications only.
- Daily approval settings are still managed on the classic page under Alerts and Notifications.
Optional Features Tab
Optional features are Arcoro Time features that you choose to turn on or off for your company. Each one is a simple on or off switch, so your company only uses the features that fit how you work. The tab opens with a reminder that these choices control which optional features are available to Arcoro Time mobile app and Connect Clock users.
| Optional feature | What it does |
|---|---|
| Connect Clock | Allows employees to clock in or out from within Arcoro Time. |
| Custom fields on timecard views | Shows employee, location, and cost code custom fields with time records on timecards (classic timecard). |
| Arcoro Time form responses on timecard views | Lets employee mobile form responses be displayed and edited with timecards (classic timecard). |
| Export count display | Controls whether the count of exported records for a pay period appears on the Time Summary view. |
| Equipment | Turns on equipment tracking and reporting. |
| Expenses | Turns on expense tracking and reporting. Employees can enter expenses and associate them with locations and cost codes. |
| Shifts | Allows policies to be defined for employees who work specific time ranges, and adds shift and pay code columns to timecards. When Shifts is on, the Off clock tolerance setting appears. It sets how much time must pass between an out punch and an in punch before an employee is considered to be working a different shift. |
Other Tab
The Other tab holds the remaining company defaults. It is organized into the following sections.
| Section | What it covers |
|---|---|
| Company logo | The logo that appears on printed reports and on Connect Clock. Add or replace it here. |
| Overtime and burden rates | The wage multipliers and burden values for regular time, OT1, and OT2. Arcoro Time uses them to create reports with labor cost estimates. Burden is the additional cost of taxes, insurance, and benefits, expressed as a percentage of hourly wage. |
| Default security roles | The default web role and default mobile role given to new employees. |
| Other default settings |
|
Mobile Settings
Mobile settings apply to every employee who uses the mobile app. With Manage settings for all employee devices turned on, these settings take effect the next time a device syncs, and any setting changed on a device is replaced by the setting made here. They are organized into four tabs.
| Tab | What is on it |
|---|---|
| General | The master switch for managing settings on all employee devices, plus Clock in and out, Location and GPS, Comments, and Sync and session settings. |
| Employees | How employee names appear in the app: name order, name and ID display, and sort order. |
| Locations | List display preferences for locations. |
| Cost codes | List display preferences for cost codes. |
FAQs
Time Summary
- Is classic Time Summary being retired?
No. Classic Time Summary stays available alongside the new Summary tab. Use whichever page fits your workflow.
- Do I need to set anything up?
No. The Summary tab appears automatically for companies on the unified time experience, and your current settings and permissions carry over.
- Will I see the same numbers on both pages?
Yes. Both pages show the same hours, exceptions, and export status for the same people and period.
- Can I approve, export, and close a pay period from the Summary tab?
Yes, if you have the matching permission. Approvals, Export time, and Close pay period are all on the Summary tab.
- Why is a column or action I use missing from the Summary tab?
A few classic capabilities, such as Quarantined Time, Approval History, and Reopen pay period, remain on classic Time Summary for now. Use the Back to classic Time Summary button to get there.
- Will my employees notice anything?
No. Only the administrator experience changes.
Company Settings
- Do I need to set anything up again?
No. All current settings and values carry over as they are.
- Were any settings added or removed?
No. The same settings are available, organized on one page with tabs.
- Who can see and change these settings?
The same users as today. Existing permissions for Company settings and Mobile settings still apply.
- How do I save my changes?
Select Edit, make your changes on any tab, then save. Changes are saved at the page level. Select Cancel to discard them.
- What happens when I select Restore default settings?
You are asked to confirm. The default values load into the form for you to review, and they are sent to employee devices only when you select Save.
- Will my employees notice anything?
No. The mobile app behaves the same way. Only the administrator experience changes.