The "Summary" menu of "Unified Time Management" allows you to quickly review your employee's overall time for the selected time frame, approve/unapprove their time, and/or close your pay period.

Menus and options will vary depending on your system configuration.

If you would prefer resources on how to use the Classic Time Summary menu, refer to this article.

Navigating to Unified Timecards

There are a variety of ways to navigate to the timecards. Expand the appropriate section below to view the related step.

Time Summary Menu

Timeframe, Approval, and Pay Period Status

• Timeframe - The time frame you want to view. The current options are:
  • Pay Period - Current, previous, or next pay period. The arrows move one pay period at a time.
  • Pay Week - Current, previous, or next pay week. The arrows move one week at a time.
  • Single Day - Today, yesterday, or tomorrow. The arrows move one day at a time.
  • Date Range - A custom date range you choose.
• Date Range - The date range that you are viewing, based on the selected timeframe.
• Open/Closed - If "Pay Period Closing" is enabled, you will see the status of the pay period.
• Approve/Unapprove All buttons - If time approvals are enabled, you will be able to approve/unapproval all the time for the given period.
• Daily checkbox - Switches from the pay period view to a day-by-day view.

Time List

Clicking the column header will allow you to sort your list, where available. The summary grid provides the following columns:

• Employee
  • Actions
    • - Go to the employee's time card.
  • ID
  • Name
• Approvals - These options will not appear if time approvals are not enabled or if you have pay period approvals enabled, but you are not viewing a pay period.
  • Employee
  • Supervisor
  • Sign-Off
• Time
  • Exceptions
    • A red count indicates any missing stop punches.
    • An orange count indicates any missing meal breaks.
  • Reg/OT1/OT2 - Regular, Overtime, and Overtime2 (Doubletime) hours for the selected time frame.
  • Unpaid - Unpaid time. This time is not counted towards the employee's overall total.
  • Total - The employee's Reg + OT1 + OT2 hours.
  • Exported
    • Green Complete
    • Orange Partial
    • A dash will appear if nothing has been exported or if the employee has no hours.

If none of your employees have any time for the selected time frame, an "Empty" message will be shown.

Approving Time

If pay period time approvals are enabled and you are viewing a pay period, the "Approval" columns will appear.

• Approval checkboxes - The checkboxes will only be clickable if you have the authority of the approval tier. The "Employee" checkbox is editable only on your own row.
• Approving and Unapproving Individual Rows - Checking the checkbox approves the employee's time at your highest approval tier. The "Employee" checkbox is editable only on your own row.
• Approve or Unapprove All - The "Approve" button will show the number of employees pending time approval, while the "Unapprove" button shows the number of approved employees. Either button requires your confirmation before approval/unapproval.
• Quarantined Punches - Unapproving an employee(s) time will release all quarantined punches for the pay period, if any.
• Closed Pay Periods - Closed pay periods are read-only.

Using the Daily View

Clicking the "Daily" checkbox next to the search bar will switch you from the pay period view to the day-by-day view to review hours by day. The "Summary" menu will show you the daily view by default if daily time approval is enabled.

• The "Daily" view will group up your employee's hours by the day. Each day row will show the date, number of employees, and the total hours. Each day will be collapsed except today's.
• When the timeframe is set to "pay period" while daily time approval is enabled, each row has Employee, Supervisor, and Sign-off chekcboxes for that day, with the same permission rules as pay period approvals.
• On daily time approval, each group header has "Approve" and "Unapprove" all buttons.
• Search and timeframe are shared with the pay period view.

Export Time

Clicking "Export Time" will send approved time to Payroll without leaving the "Summary" menu. This button will only appear for users with the Arcoro Time export permission.

• A confirmation reads, “The export will include all records not previously exported.”
• Confirming queues the export for the selected timeframe, whether a pay period or a custom range, and shows a message that time was exported for that range.
• The export uses the same Arcoro Time export processing as classic Time Summary, so the payroll file, the export engines, and the exported flags on each record are identical whichever page starts it.
• Once the export finishes, refresh the page and the Exported column shows the result: Complete, Partial, or a dash.

Closing a Pay Period

When a pay period is finalized, you can close it so it cannot be modified and ready for payroll.

• The Close Pay Period button only appears for users with permission to close pay periods, pay period closing is enabled for your system, and the pay period is open.
• It will not appear for the current pay period, future pay periods, or any time frame that is not a pay period(custom date ranges, pay weeks, single days). It is also disabled while time off accruals for the pay period are processing.
• After the pay period has been closed, the "Open" status will change to "Closed", and a "Pay Period Closed" banner will show. All approvals and time edits are locked.
• If pay period closing and finalize time alerts are enabled, users with permission to close pay periods will see a message when to finalize their employee's time.