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Enabling and Setting Up "Clock For" for ExakTime Mobile

"Clock For" is a function of ExakTime Mobile intended to allow an employee, such as a supervisor or manager, to clock in/out and/or track a manual meal break on behalf of an employee or crew

As "Clock For" can be used to clock in/out for other employees, it is expected to be given to trusted individuals as "Clock For" will not have any of the requirements/restrictions that the "Clock In" functionality may require such as:

  • No FaceFront photos
  • No GeoFence Warnings/Restrictions 
  • No GPS/Location Services Requirements

Table of Contents

Enabling 'Clock For' Permission

  1. Go to Manage and click Security Roles.


  2. Click the name or create a new Security Role.


  3. Enable 'Clock In and Out for Other Employees' setting. 
    • If the employees should also be able to edit the clock in/out time, enable the additional permission.
    • If the employees should also be able to create their own crews and groups, you can enable the 'Crews and Groups' option under the same section.


  4. Click Save when finished.

For more information about the other available ExakTime Mobile permissions, you can refer to the following article.

Supplemental Resources

In addition to setting up the security role, you may also need to set up:

  • Employee Viewset - An employee's viewset controls who they can see throughout the ExakTime system.
  • Create Crews - You can create crews that can be seen by all of your ExakTime Mobile users (who have permission to view the appropriate employee menus) to provide your employees with a consistent experience. This can be done in addition to allowing your employees to create their own crews. 

Enabling 'Crew Confirmation' Permission

Crew confirmation is an optional setting where the supervisor clocking in a crew will be asked to confirm the employees of a crew before they can be clocked in/out.

The supervisor will be able to add or remove an employee during the confirmation. The crew confirmation will not permanently change the crew and will only affect the immediate clock in/out. The use of this is most beneficial with supervisors who have a floater or when crew members have temporarily swapped.

With Mobile Settings

This permission relies on "Mobile Settings" which will standardize the ExakTime Mobile settings across all copies of ExakTime Mobile for your account. If this should not be the case, you can enable the option on a per-device basis with the following section.

  1. Go to Manage and click Mobile Settings.


  2. Enable "Mobile Settings" if it has not been done so yet.


  3. Enable 'Show crew confirmation screen' if it has not been enabled.


  4. Click Save when finished.
With ExakTime Mobile Settings

If 'Mobile Settings' is not valid for your employee's usage, you will need to enable this permission on a per-device basis. This option is generally enabled by default for new installations of ExakTime Mobile. If the employee were to get a new phone, an Administrator-level user may need to double-check the permission just in case. 

  1. Log in to ExakTime Mobile with an Administrator-level PIN.
  2. Press the three lines ( ☰ ) towards the top left of ExakTime Mobile and press Settings from the menu.


  3. Enable "Crew Confirmation". If using iOS, you will need to click "General" first to see the option.


How to Use 'Clock For'

For instructions on how to use Clock For, you can refer to the following dedicated article intended to help your field employees use the feature.

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