Additional Help Topics
This article is part of a series of help topics for employees using ExakTime Mobile.
You can return to the list of articles by clicking here.
If enabled, you can approve the time of your timecard or timesheet for the current and past pay period or each day within the current and past pay period with ExakTime Mobile. This lets your ExakTime Administrator know that your time is accurate and correct to your knowledge, to begin other processes at your company, such as payroll or reporting. If you notice any issues with your time, consult your ExakTime administrator.
Internet Access and having hours on your time card or timesheet are required to approve your time from ExakTime Mobile. If you do not have mobile data/Wi-Fi or a blank time card, you cannot approve your time from ExakTime Mobile.
Approve a Complete Time Card/Timesheet Only
You should only approve at the end of the pay period/day or as instructed by your ExakTime administrator. Approving your time prematurely may prevent time made after your time approval from populating your time card/timesheet and can delay any of your company's policies/procedures. If you have any questions, consult your ExakTime administrator.
- Press the ≡ button in the top left of ExakTime Mobile and press Approvals from the menu.
- The Approvals page will show like the example below, where you can review your hours, a button to approve your time, if there are any other approvals, and any potential time problems.
- Use the arrows towards the top-left to view dates (if using daily approvals) or pay periods (if using pay period approvals)you want to approve.
- If there are any exceptions on your time card, you will see a list of your time card problems. If there are any issues, you should contact the ExakTime Administrator through company-approved channels to make the necessary corrections/adjustments.
- Press Details to view a breakdown of your hours. Tap the ⌄ icon to show the time records for the day and allows you to view the distribution of hours among regular, OT1 (overtime), OT2 (doubletime), and Unp (unpaid based on manual meal break and unpaid time off). The red exclamation icon
will indicate if there are any issues for the day or record.
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Press the Approve button if everything appears correct to you. Depending on other settings, may be presented with an additional message and/or signature field.
- The "Approve" button will not be available if the timecard/timesheet is blank and/or if you are not allowed to approve a time card with exceptions (e.g. incomplete time records or overlapping time records).
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After your time card has been approved, you will see the words "Employee Approved" in green toward the top left and the "Approve" button will become an "Unapprove" button. Tap Unapprove if you need to unapprove your time card.
- You cannot "Unapprove" your time card if it has been approved by a supervisor or signed-off by an Administrator. You must speak with your supervisor or Administrator for assistance with removing approvals.