When assigning/reassigning a keytab or JobClock, the effective date is used to indicate when the time should be associated with the previous or current employee/location. We use the date and time on your computer at the time of adding/transferring to determine the effective date. The effective date cannot be made earlier than the first time a keytab/JobClock was added to Arcoro Time.

If the keytab(s)/JobClock(s) already exist in the system, then you can adjust the effective date, but it cannot be made earlier than the previous effective date.

Table of Contents

• Adjusting The Effective Date For A KeyTab
• Adjusting The Effective Date For A JobClock

Adjusting The Effective Date For A KeyTab

When adjusting the effective date for a keytab, make sure that the effective date is when the keytabs were passed from one employee to another. If the effective date is before or after the physical transfer of the keytabs, it can result in an employee getting time that should belong to another. To adjust the effective date, you must have already transferred the keytabs. If you haven't transferred them yet, you can refer to the following article.

1. Go to Manage and click Employees from the menu bar.
   
2. Click the eye icon under the Actions column.
   
3. Click the Time tab.
   
4. Click Edit to edit the tab.
   
5. Click the pencil icon to the right of the keytab.
   
6. A small window will appear that will allow you to adjust the effective date. Click the calendar icon to adjust the effective date/time and the associated cost code.
   
7. While adjusting the effective date/time, you may receive a warning indicating that any past records will be updated to match the new effective date or that the date range is too large and can take some time to complete.
   • Effective dates cannot be set to a future date/time.
   • Effective dates cannot go beyond the previous effective date.
8. Click Save from the employee details page to commit your effective date adjustment. You will receive a confirmation message if your change was successful.
   

Adjusting The Effective Date For A JobClock

When adjusting the effective date for a JobClock, make sure that the effective date is when the JobClocks have been physically moved to another location. You can also set it to the day that the JobClock should be assigned to the location, and the effective time can be in the middle of the night when no employees were working. If the effective date is before or after the physical transfer of the JobClock, it can result in an employee's time being attributed to the incorrect location and will require manual adjustment on your time cards. To adjust the effective date, you must have already transferred the JobClocks. If you haven't transferred them yet, you can refer to the following article.

1. Go to Manage and click Locations from the menu bar.
   
2. Click the eye icon to the left of a location to view its details. 
   
3. Click the Time tab
   
4. Click Edit to edit the tab.
   
5. Click the pencil icon for the JobClock.
   
6. A small window will appear that will allow you to adjust the effective date. Click the calendar icon to adjust the effective date and use the time field to adjust when the effective time. 
   
7. While adjusting the effective date/time, you may receive a warning indicating that any past records associated will be updated to match the new effective date.
   • Effective dates cannot be set to a future date/time.
   • Effective dates cannot go beyond the previous effective date. 
8. Click Set Effective Date to commit your effective date changes. You will receive a confirmation message if your change was successful.