When a red keytab reader or the keytabs are not available, you can still add keytabs to ExakTime Connect by manually entering the serial numbers of the keytab.

Table of Contents

• Finding the Keytab Serial Number
  • On The Keytab
  • After a JobClock Collection
• Entering Serial Numbers Manually
• Understanding Effective Dates
• Cannot Delete Keytabs

Finding the Keytab Serial Number

On The Keytab

With the keytabs in hand, you can find the serial number for the keytab on the metal tip.

The serial number should appear like the image below. The serial number will begin with the number in the top right, the number in the middle, and finally the numbers in the top left.

From the example below, the full serial number will be 01000016F677BA2A.

After a JobClock Collection

If you do not have the keytabs in hand and the keytabs have already been used on a JobClock, such as an employee using unassigned keytabs, the keytabs can still be added.

After you have collected records from your JobClock and synced them to your ExakTime Connect account through JobClock Reader or Hornets, the necessary information should be ready.

• Go to Tools and click on Collection Details.
  

• Look for the records that were created with the unassigned keytabs. Make note of:

  1. The time of the time punch
  2. The serial number of the keytab

  The time of the time punch can help determine the color of keytab used. Clock ins are generally early in the day and clock outs are at the end of the day.

  

Entering Serial Numbers Manually

1. Go to Manage in the top menu bar, then click on Employees.
   
2. Click the eye icon under the Actions column.
   
3. Click the Time tab.
   
4. Click Edit to modify the employee's profile.
   
5. Go to the "Keytabs" section and click Transfer Keytabs. 
   
6. Click into the serial number field.
   
7. The serial number of the Keytab should appear in the text box. Select the appropriate cost code for the Keytab. The effective date for the keytab will be the time on your computer as you are assigning the keytab. Click Save when satisfied.
   
8. The keytabs will appear in the "Keytabs". 
   

Understanding Effective Dates

Whenever a keytab is added/transferred to an employee, it will use the date and time of your computer at the time of adding/transferring to determine the effective date. The effective date cannot be made earlier than the first time a keytab was added to your system. If the keytab(s) already exist in the system, then you can adjust the effective date, but it cannot be made earlier than the previous effective date.