Timesheets in ExakTime allow your employees' to track their time in blocks without a start and stop time. Time can be added to an employee's timesheet in blocks of time for multiple days, allowing you to add the same time in bulk. Those adding time to their own timesheet with "My Timesheet" can also add their own time blocks.
Keep in mind that while you can add time in bulk, you cannot edit time in bulk, only individually.
Navigating to Timesheets
Click Time Management and click Timesheets from the top menu bar.
- Select a pre-defined date range (pay period or pay week) or a custom date range for the period you want to add time to. You can only add time for dates in the selected date range.
- Optionally, click the checkbox to the left of the employees you want to add time for. This can help you quickly select and add the same time for multiple employees. If you are adding time to your own timesheet, you can skip this step.
- Click Add Time. If you cannot click "Add Time", make sure the pay period is not closed, the time is not approved at a higher level, and you have permission to add time.
- Select employees to enter the block(s) of time for. If you had selected any employees from the employee list, they are automatically added. Type into the field to search for an employee by name or ID. If you are adding time to your own timesheet, you can skip this step.
- The employees listed must have the "Timesheet (time block)" as their time entry method and are in your viewset.
- Choose the dates to add the block(s) of time for. The dates available are based on your selected date range. Type into the field to filter the list of available dates.
- If multiple dates are selected, the block(s) of time and details will be applied to each day for each selected employee.
- Select the active location for the block of hours. Type into the field to search for a location by ID or name.
- Select the cost code for the block of hours. Type into the field to search for a cost code by ID or name. The cost codes listed will respect the Location viewsets.
- Hours can be entered in quarter-hour increments (.25), up to 24 hours. Entering any value that is not in a quarter-hour increment will round the time to the closest value (i.e., entering a time of .31 will round to .25)
- Optionally, you can add a comment for the time.
- Click Save when finished. The time will be added to the employees' timesheet and policies will automatically apply, such as for overtime calculations and excluded cost codes.