Managers and administrators can now copy time cards and timesheets on behalf of their employees. This extends the existing Copy Time Card / Timesheet tool so supervisors can quickly duplicate accurate time entries across their teams.
This feature reduces repetitive entry, helps prevent errors, and accelerates timecard management—leading to fewer payroll corrections and a smoother approval process.
You can learn more about copying time for other employees from our dedicated article here.
Enhancements
The "Copy Time" button behaves consistently across the application, but its functionality changes based on the view you are in.
From My Time Card or My Timesheet
The Copy Time action applies only to your own time.
- You can copy your existing entries into a new date range for yourself.
- Because this view is personal, no other employees can be selected as destinations.
- This action requires the “Copy” permission for My Time Card / My Time Sheet
When Viewing Time Cards or Timesheets for Other Employees
Supervisors and managers can copy time on behalf of employees they manage.
- You can copy time from one employee and apply it to either that same employee or to other employees within your permission scope.
- This allows teams with similar schedules to quickly replicate accurate time entries across multiple workers.
- This action requires the “Copy” permission for Time Cards / Time Sheets.
Copy Time on Time Cards
When copying time cards from one employee's time card to another employee's time card. The following time card fields will copy:
- Location
- Cost Code
- Start Time
- End Time
- Equipment
The following time card data will NOT be included in the copy
- Forms responses
- Punch GPS coordinates
- Face Front photos
- Comments
- System generated time off records from the source employee
Policies such as rounding and overtime will apply based on the policy group the destination employee is assigned to.
Managers and admins will view the employees’ time cards for whom they want to copy.
- The Date Range in view on the employee’s time card will dictate the dates to be copied.
- E.g., if a single day is to be copied, view the single day via the date selector.
- Time can be copied for any employee within the logged-in user’s view set.
- Multiple destination employees must be selected.
- Support copying a single day or full date ranges based on the current view.
- Time can not be copied into a closed pay period
- Time can not be copied into an approved pay period or day
Availability
A new “Copy” permission is available under TimeCards/TimeSheets. This permission is enabled for default administrators and can be added to other roles as needed.