Cost codes are used in ExakTime by you and your employees to track their activities throughout the day. Timestamps cost codes are cost codes that track activities as an event on a time card instead of with a duration of time. When the timestamp cost code appears on the employee's time card, it will generate an identical start and stop time on the employee's time card to mark when the event occurred. 

For example, if you have a security guard who needs to show that they checked a secured entry as part of their security sweep, you could have them clock into a Cost Code called "Gate Check" and set "Gate Check" as a Timestamp. When performing a gate check, they would use the cost code like any other cost code to mark the event.

When a cost code is set to be a timestamp, note that the cost code cannot be selected from the employee's time card and can only be used from ExakTime Mobile or with a Keytab.

Table of Contents

• Enabling Timestamps
• Setting a Cost Code as a Timestamp
• Using Timestamp Cost Codes
• How Timestamps Appear on the Time Card Detail

Enabling Timestamps

Timestamps must be enabled for you to set cost codes as timestamp cost codes.

1. Go to Manage and click on Company Settings.

   

2. Click the Other tab.

   

3. Click the checkbox for "Enable timestamp cost codes".

   

4. Save any of your changes.

Setting a Cost Code as a Timestamp

After enabling timestamps for ExakTime, the 'timestamp' option must be enabled from the cost code details. 

1. Go to Manage and click on Cost Codes.

   

2. Click the Pencil icon to the left of an existing cost code or click Add Cost Code to create a new one.

   

3. Click the checkbox for 'This cost code is a timestamp'.

   

4. Click Save when finished.

Using Timestamp Cost Codes

Keep the following in mind for how Employees will use Timestamp Cost Codes:

• The Timestamp Cost Code will not appear as an option on ExakTime Connect when editing Time Cards or using Connect Clock.
• Using a Timestamp Cost Code is only possible from ExakTime Mobile or with a Keytab.
• Employees will not need to change how they normally clock in.
• For ExakTime Mobile:
  • Timestamp Cost Codes will appear like any other cost code.
  • They will still need to press "GO," pick their location, and pick their timestamp cost code.

How Timestamps Appear on the Time Card Detail

As the timestamps are only designed to track an event, the record will appear with no time duration with a matching start and stop time.

In our example below, the cost code "Check In" has been made into a timestamp to mark a specific event.