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Pay Rates for Employees in Core HR

The Pay Rates tab allows an administrator to track both current and historical compensation records for the employee with a breakdown of the employee's compensation annually, by pay period, and hourly.

It also displays Hours Worked, Over Time Rates, and Notes.

The most current record will have a blank end date while the rest of the historical records should have a corresponding end date in order to run accurate compensation reports as well as allow compensation-based benefits to calculate correctly.

Navigating to Pay Rates for an Employee
  • Expand Employee, expand Payroll, and click Compensation from the menu.

    CHR_-_Employee_-_Payroll_-_Menu_-_01.png

  • If already viewing an employee profile, you can hover over "Payroll" to show the available pages and click Compensation.

    CHR_-_Employee_-_Payroll_-_Drop-down_menu_-_01.png

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There will be columns for:

  • Start Date
  • End Date
  • Employer
  • Rate Code
  • Annual Amount
  • Per Pay Amount
  • Hourly Amount
  • Notes
  • Detail
  • Synced To Payroll

The Actions drop-down menu will allow you to: 

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Create Compensation Rate Record

  • Click Create Compensation Rate Record from the Actions drop-down menu.

    CHR_-_Employee_-_Payroll_-_Compensation_-_Actions_-_01.png

  • Enter the relevant information for the compensation rate.

    CHR - Employee - Payroll - Compensation - Edit - 02.png

    Click for more information about available fields.
    • Start Date - Indicates when this record is effective.
      • If there is an existing active pay rate when a new pay rate is added, a stop/end date will be automatically added to the previous active pay rate that is one day earlier than the start date of the new record. If there are multiple records with no end date, the system will add an end date to the most current record. This will not occur if "Do not add end date to previous compensation record" has been enabled for the record.
    • Stop Date - Indicates when this record should be marked inactive. If the end date is not set, it is assumed it is the active record.
    • Rate Code - If multiple rate codes are available, you can choose from the dropdown menu.
    • Employer Code - If multiple records exist, the employee’s employer will appear as the only option.
    • Notes - Optional Field
    • Salary or Hourly - Select one of the following radio Buttons
      • Salary
        • Per Pay Amount - The Per Pay Amount will be converted to an Annual Amount by referencing the Pay Schedule Year that correlates with the year of the Start Date entered above. If a Pay Schedule does not exist for the corresponding year, then the Annual Amount will be equal to the Per Pay Amount entered into this field.
        • Annual Hours Worked
        • Overtime Rate - Optional Field
        • Other Rate - Optional Field
        • Auto Pay - Determines if Standard Automatic Pay should apply. The system will default to No.
          • Used for reporting purposes only.
        • Auto Pay Hours - The number of hours applied to Standard Automatic Pay.
          • Used for reporting purposes only.
      • Hourly
        • Hourly Rate - Used to calculate the employee's annual rate divided by the annual hours worked
        • Annual Hours Worked - The estimated hours the employee will work in a year
    • Do not add end date to previous compensation record - This option should be enabled if you do not want to auto-add an end date to the previous active record when creating a new record. This option should be enabled if the employee should have multiple active rate codes.
  • Click Add Record.
  • Click Cancel after successfully saving to return to the Pay Rates tab.

Edit a Compensation Rate Record

  • Click the start date for the pay rate to edit.

    CHR_-_Employee_-_Payroll_-_Compensation_-_Edit_-_00.png

  • Edit the relevant information for the compensation rate.

    CHR - Employee - Payroll - Compensation - Edit - 01.png

    Click for more information about available fields.
    • Start Date - Indicates when this record is effective.
    • Stop Date - Indicates when this record should be marked inactive. If the end date is not set, it is assumed it is the active record.
    • Rate Code - If multiple rate codes are available, you can choose from the dropdown menu.
    • Employer Code - If multiple records exist, the employee’s employer will appear as the only option.
    • Notes - Optional Field
    • Salary or Hourly - Select one of the following radio Buttons
      • Salary
        • Per Pay Amount - The Per Pay Amount will be converted to an Annual Amount by referencing the Pay Schedule Year that correlates with the year of the Start Date entered above. If a Pay Schedule does not exist for the corresponding year, then the Annual Amount will be equal to the Per Pay Amount entered into this field.
        • Annual Hours Worked
        • Overtime Rate - Optional Field
        • Other Rate - Optional Field
        • Auto Pay - Determines if Standard Automatic Pay should apply. The system will default to No.
          • Used for reporting purposes only.
        • Auto Pay Hours - The number of hours applied to Standard Automatic Pay.
          • Used for reporting purposes only.
      • Hourly
        • Hourly Rate - Used to calculate the employee's annual rate divided by the annual hours worked
        • Annual Hours Worked - The estimated hours the employee will work in a year
  • Click Save Record.
  • Click Cancel after successfully updating to return to the Pay Rates tab.

Deleting a Compensation Rate Record

  • Use the checkbox(es) towards the right of the compensation rate(s) to delete.

    CHR_-_Employee_-_Payroll_-_Compensation_-_Delete_-_00.png

  • Click Delete Selected Record(s) from the Actions drop-down menu.

    CHR_-_Employee_-_Payroll_-_Compensation_-_Actions_-_02.png

  • Confirm the deletion of the record(s).

    CHR_-_Employee_-_Payroll_-_Compensation_-_Delete_-_01.png

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