All benefits and plans visible or invisible to employees must be created under the "Configure Benefit Structure" tab for a benefit package for deductions to occur. Administrators will be able to configure their benefits, such as:

• View the entire benefit structure for the benefit package.
• Edit the names of benefits and plans that your employees will see.
• Change the order of benefits and plans from this screen.
• Manage benefit dependencies.
• Create waiting period rules. 

Administrators can use this menu to view the number of employees processed for specific benefits and the number with access and elections in the plans associated with each benefit. 

The "Configure Benefit Structure" tab will show you a list of the benefits and benefit plans for the benefit package. If a benefit is not listed under "Configure Benefit Structure", employees are unable to enroll in the benefit within Core HR and the change events offered to employees.

The tab will present the following columns:

• Benefit/Plan Name - Clicking the name of the benefit or benefit plan will allow you to configure the relevant properties and settings.
• Benefit Type - The type of benefit.
• Description - Hover over the icon to view the description of the benefit.
• Eligibility - Hover over the icon to view the eligibility rule of the benefit or benefit plan.
• Display Order - The order in which the benefits and benefit plans are displayed.
• # of Employees Enrolled

Miscellaneous Details

• Benefit Plans cannot be created until the Benefit has been added. 
• Only one benefit type can be selected per benefit. Default settings are applied immediately after you save and continue, although they can be altered.
• You should never reuse a benefit type or have duplicate benefit types within the same package.
• This will affect EDI (electronic data feeds) to carriers and reporting.
• This will also affect events and the selection of benefits for employees within benefits.

Adding a Benefit & Benefit Plans

1. Click Add Benefit from the Actions drop-down menu.

   

2. When first creating the benefit, you will go through a series of tabs for the initial creation. Click Save & Continue >> to save any configurations for a tab and progress to the subsequent tab.

   

   1. Step 1 - Benefit Type - Specify the type of benefit (i.e. Medical, Dental, Vision, etc.)
   2. Step 2 - Benefit Properties - Set up the properties of the benefit, such as the benefit name, deduction code, and various options.
   3. Step 3 - Benefit Dependencies - Specify if a benefit should be dependent on another, such as a spouse's supplemental life benefit being dependent on the employee's supplemental life benefit.
   4. Step 4 - Benefit Compensation Calculation - Set up compensation-based benefits, such as short and long-term disability benefits.
   5. Step 5 - Waiting Period Rules - Set up waiting period rules where an employee can be eligible for a benefit.
   6. Step 6 - Pay Date Exclusions - Set up pay date exclusions for certain benefits, such as for flexible spending accounts (FSA).
3. Click Return to Configure Benefits when finished to return to the list of benefits and plans. Continue adding other benefits as necessary. 
4. After the benefit(s) have been created, you can click add plan next to the benefit name to add a benefit plan to the benefit.

   

5. Progress through the series of tabs as necessary for the benefit plan. Click Save and continue to the next tab as necessary. 

   

   1. Step 1 - Plan Properties - Set up the properties of a benefit plan, such as the plan name, carriers, eligibility, and more. 
   2. Step 2 - Coverage Levels - Set up the levels of coverage available for a benefit plan, such as Employee Only, Employee + Spouse, etc.
   3. Step 3 - Premium - Set up the premiums for a benefit plan. 
   4. Step 4 - Premium/Benefit Rules - Set up premium/benefit rules for plans that are typically dependent on compensation
   5. Step 5 - EOI - Set up evidence of insurability for benefit plans that utilize it.
   6. Step 6 - Age Reductions - Set up age reductions where an employee can receive reduced coverage depending on their age. 
   7. Step 7 - Relationship Restrictions - Set up relationship restrictions where only certain relationships can be selected for a benefit plan. 
6. Click Return to Configure Benefits when finished to return to the list of benefits and plans. Continue adding other benefits as necessary. 

Modifying a Benefit or Benefit Plan

1. A benefit or benefit plan can be modified by clicking the name after it has been added to a benefit package.

   

2. Modifying Benefit Modifying Benefit Plan
   When modifying the benefit, the "Benefit Type" tab will be skipped as it has already been selected. You can still select the benefit type from the "Benefit Properties" tab. 

   

   1. Step 2 - Benefit Properties - Set up the properties of the benefit, such as the benefit name, deduction code, and various options.
   2. Step 3 - Benefit Dependencies - Specify if a benefit should be dependent on another, such as a spouse's supplemental life benefit being dependent on the employee's supplemental life benefit.
   3. Step 4 - Benefit Compensation Calculation - Set up compensation-based benefits, such as short and long-term disability benefits.
   4. Step 5 - Waiting Period Rules - Set up waiting period rules where an employee can be eligible for a benefit.
   5. Step 6 - Pay Date Exclusions - Set up pay date exclusions for certain benefits, such as for flexible spending accounts (FSA).

   

   1. Step 1 - Plan Properties - Set up the properties of a benefit plan, such as the plan name, carriers, eligibility, and more. 
   2. Step 2 - Coverage Levels - Set up the levels of coverage available for a benefit plan, such as Employee Only, Employee + Spouse, etc.
   3. Step 3 - Premium - Set up the premiums for a benefit plan. 
   4. Step 4 - Premium/Benefit Rules - Set up premium/benefit rules for plans that are typically dependent on compensation
   5. Step 5 - EOI - Set up evidence of insurability for benefit plans that utilize it.
   6. Step 6 - Age Reductions - Set up age reductions where an employee can receive reduced coverage depending on their age. 
   7. Step 7 - Relationship Restrictions - Set up relationship restrictions where only certain relationships can be selected for a benefit plan. 

3. Click Save or Save & Continue >> when you finish modifying a tab.

Duplicating a Benefit/Benefit Plan

In some instances, when creating a benefit or benefit plan, it may be easier to duplicate an existing benefit/benefit plan. Duplicating a benefit will create a copy of the benefit and any related benefit plans. Duplicate a benefit plan will create a copy of the benefit plan under the related benefit. 

1. Click the checkbox to the right of a benefit plan or benefit to duplicate.

   

2. Click Duplicate Selected Records from the Actions dropdown menu.

   

3. The duplicate benefit or benefit plan will have the word "- Copy" appended to the name.

   

Deleting a Benefit/Benefit Plan

Benefit deletions can only occur if no employees have been enrolled or processed for the benefit.

1. Click the checkbox to the right of a benefit plan and benefit to delete.

   

2. Click Delete Selected Records from the Actions dropdown menu.

   

3. Confirm the deletion.