If you have Manual Meal Breaks enabled, you will have the option on Time Card Details to add a manual meal break for an employee's work day if they forgot to track it themselves. While adding a manual meal break is not required, it is recommended to update the employee's time card so it has the correct totals for time tracking and/or payroll purposes.
If you would like more information about setting up Manual Meal Breaks, you can refer to the following dedicated article.
Click Time Cards and click Time Card Details from the menu bar.
Adding a Missing Meal Break
- Look through the employee list for any employee with a red exclamation
point next to their name. The icon indicates that they have a time issue, such as missing a meal break.
- There will be a "Missing Meal Break" indicator for any day an employee did not track their meal break when they were expected to take it.
- Click Add Meal Break to create a meal break record.
- The "Meal Break" cost code will be entered automatically. Enter the start time for the meal break, even if it would occur in the middle of other time records. You do not need to enter a stop time for the meal break as it will automatically use the start time of the following time record.
- If there are existing time records - Edit the start time of the time record that follows the meal break to when the employee finishes their meal break.
- If new time records need to be made for after the meal break - Create a new time record and enter only the start time for the time record that follows the meal break. You only need to enter a clock out if it was the final time record for the day.
- The example below shows a manual meal break starting at 12 PM and the following time record with a 12:30 PM start time. You do not need to enter a stop time for the meal break as it will automatically use the start time of the following time record.
- After saving, your meal break and the time record for when they come back from their meal break should be added to the time card with the stop times automatically entered.
Entering a Meal Break with a Blank Time Card
When adding a meal break for a blank time card with other time records, you will need to make sure the start times of both the meal break and the time record after the meal break take into account the meal break duration.
The example below shows a manual meal break starting at 12 PM and the following time record with a 12:30 PM start time. You do not need to enter a stop time for the meal break as it will automatically use the start time of the following time record.