The EEO-1 Component 1 Report is a mandatory compliance requirement for private employers with 100 or more employees and certain federal contractors. It provides the Equal Employment Opportunity Commission (EEOC) with demographic workforce data categorized by race/ethnicity, gender, and job category. To ensure compliance, Core HR has been updated to support the most current version of the EEO-1 form.

What does this change mean for you?

For you, this means that when using the EEO-1 reporting feature in Core HR, you will now have access to the most up-to-date form (OMB Control Number: 3046-0049, Expiration Date: 11/30/2026) and ensures you are collecting and organizing workforce data in the correct format required by the EEOC, making it easier to complete your electronic submission on the EEOC’s website.

What’s New

The 2024 EEO-1 Instruction Booklet, under the OMB Control Number 3046-0049 includes two notable adjustments.

• Removal of the option to report non-binary employees. Only male or female may be reported.
• It specifies a shortened data collection window. For 2025, the portal opened May 20th, 2025 and closed June 25, 2025.

Form Structure Updates: From OMB 3046-0007 to OMB 3046-0049

Section A

• Checkbox selections that were previously in Section A are now moved to Section F.

Section B

• OPS Company ID → New field.
• Employer Name → Now listed as Section B: Employer Name. (Previously Section B, 1a).

Section C

• HQ/Establishment – Level Unit ID → New field.
• HQ/Establishment – Level Name → Previously found in Section B, 2a.

Section D

• Employee Identification Number (EIN) → Now located here. (Previously Section B, 2b).

Section E

• Employer Filing Eligibility → Now located here. (Previously in Section C).

Section F

• Federal Contractor Designation → Now located here. (Previously in Section A1).

Section G

• NAICS Information → New field.

Section H

• Workforce Demographic Data → Now located here. (Previously in Section D).
• Within Race/Ethnicity: the Asian and Native Hawaiian columns have switched places.

Section I

• Workforce Snapshot Period → Now located here. (Previously part of Section D, Question 1).

Section J

• Headquarters or Establishment → Now located here. (Previously in Section E).

Section K

• Official Certification of Submission → Now located here. (Previously in Section G; was a checkbox selection).
• Certification Comments → Now located here. (Previously in Section F).

Data Collection – Chart Values

The data used to populate the EEO-1 form comes from five key employee demographics, all located under various Employee Demographics tabs within Core HR. This information can help troubleshoot common customer questions, such as why an employee count is lower than expected or why certain ethnicity fields are blank:

• Hire Date – Must be before the end of the reporting period.
• Termination Date – If present, must be after the start of the reporting period.
• Gender – Must be marked as male or female.
• Ethnicity – Found under the EEOC tab; dropdown values for all seven ethnicity types must be previously configured.
• EEO Class – Found under the EEOC tab; corresponds to the employee’s role classification.

Data Collection – Non-chart values

All information in text fields is accessible under the Compliance dropdown in Setup. Existing values are retained, and fields that were moved to other sections will appear correctly in their new locations. However, there are new fields (noted above) that must be completed to finalize the form.

Use Cases

Use Case 1: Data Collection & Review Before Filing

An HR Admin may generate the EEO-1 form internally to review workforce demographic data with leadership, HR, or compliance teams before officially filing. The form can be useful for catching errors or inconsistencies in race/ethnicity or job category reporting.

Use Case 2: Internal Record keeping

Even after electronic submission, companies often keep a PDF copy in their compliance or audit files. Provides an “as-filed” record in case of audits, investigations, or self-assessments.

Use Case 3: Employee Relations & Transparency

Some companies use the PDF to share high-level diversity reporting with executive teams, employee councils, or DEI committees without granting access to the EEOC portal.