Users with "Delete New Hire Record" permission enabled can delete a single or multiple new hires/candidates/applicants and all associated documents to assist you with relevant employee and employee document retention regulations for your region. 

A deleted new hire record from the Electronic Filing Cabinet cannot be restored or recovered. If a new hire record has been deleted, they will not be able to sign in to Onboarding, and you cannot reuse any information from their profile (cannot reuse their username, they cannot sign in, etc.).

Table of Contents

• Granting Permission to Delete
• Deleting a Single New Hire Record
• Deleting Multiple New Hire Records

Granting Permission to Delete

If you do not see the option to delete the new hire record, you lack sufficient permissions and must be given permission to delete a new hire. If you are unable to update your permissions, you must consult your Onboarding Administrator to grant you permission.

1. Click Administration from the menu bar.
   
2. Click the Users tab.
   
3. Locate your user account and click Edit from the Actions menu.
   

4. Scroll through the permissions section and enable the following permissions. The permissions available may differ depending on your user role.

   • Delete New Hire Record
   • Delete Employee Documents

   

5. Click Save.
6. Log out of your profile and back in to see the new permissions.

Deleting a Single New Hire Record

1. Click Electronic Filing Cabinet from the menu bar.
   
2. Search for the employee.
3. Click ... and click Delete Employee. 
   
4. Confirm the deletion.

Deleting Multiple New Hire Records

1. Click Electronic Filing Cabinet from the menu bar.
   
2. Search for the employees.
3. Select multiple employees with the checkbox to the left. Click Delete Employee toward the bottom of the employee list.