"Settings" for Arcoro Time allows you to manage various settings utilized throughout the system, such as your company info & logo, your pay period, enabling features, and even controlling some behaviour of the Arcoro app for your Time users.

Some menu options can differ depending on features in use and configuration of other settings.

For those familiar with the original "Company Settings" and "Mobile Settings", the "Settings" page consolidates both menus, allowing you to manage more from a single page.

Table of Contents

• Company Settings
  • General
  • Time and Attendance
  • Timecard Approval (Pay Period Approvals Only)
  • Optional Features
  • Other
• Mobile Settings
  • General
    • Clock in and out
    • Location and GPS
    • Comments
    • Sync and session
  • Employees, Locations, & Cost Codes

Company Settings

The "Company Settings" section will offer a series of tabs. Some tabs may depend on other features being enabled.

General

The "General" section contains your company details and address.

• Company Details
  • Company Name - The company name is used in the banner of the Arcoro Time website, reports, and mobile app.
  • Phone Number
  • Fax Number
• Address
  • Address Line 1 and 2
  • City
  • State
  • Zip Code

Time and Attendance

• Policies - Sets whether policies use biweekly policy dates.
• Pay Period Schedule - Sets how often your pay periods run, such as every 2 weeks, twice a month, or every 4 weeks. A schedule preview shows your previous, current, and next pay period.

  • Learn more about setting up your pay period schedule from our dedicated article.

• Work Week - Sets the first day of the work week.
• Pay Period Closing - Turns pay period closing on or off, and sets whether a finalize time alert is sent. You also choose how many days after the period ends time must be finalized and the time of day it is due.
• Timecard Approval - Turns timecard approval on or off and sets the approval period, such as by pay period. Policies may update regular, overtime 1, overtime 2, and break time on approved timecards.

  • Learn more about Time Card Approvals from our dedicated article.

• Timecard Time Entry - Sets the number of hours between punches that is rejected as a punch gap, and the number of hours at which a time block triggers a warning.
• Overlapping Time - Sets how many minutes of overlapping time are allowed before an error is shown.

Timecard Approval (Pay Period Approvals Only)

The timecard approval reminders carry over on the Timecard approval tab. Employee reminders and supervisor reminders keep their scheduled reminder, reminder time, reminder day, and follow-up options, and they continue to apply to the current and future pay periods.

If you want approval notifications for Daily Time Approvals, refer to our article here.

Optional Features

Optional Features contains various options that are not enabled by default that allow you to clock in from within the website, add additional columns to your time card, and more.

• Connect Clock - Allows employees to clock in or out from within Arcoro Time.
  • Learn more about how to use Connect Clock from our dedicated article.
• Custom fields on timecard views - Shows employee, location, and cost code custom fields with time records on timecards (classic timecard).

  • Learn more about enabling and using custom fields on time card details with our dedicated article.

• Arcoro Time form responses on timecard views - Lets employee mobile form responses be displayed and edited with timecards (classic timecard).

  • Learn more about enabling and using the mobile form responses on time card details with our dedicated article.

• Export count display - Controls whether the count of exported records for a pay period appears on the Time Summary view.
• Equipment - Turns on equipment tracking and reporting.

  • Learn more about using Equipment from our dedicated article.

• Expenses - Turns on expense tracking and reporting. Employees can enter expenses and associate them with locations and cost codes.

  • Learn more about expenses from our dedicated article.

• Shifts - Allows policies to be defined for employees who work specific time ranges, and adds shift and pay code columns to timecards. When Shifts is on, the Off clock tolerance setting appears. It sets how much time must pass between an out punch and an in punch before an employee is considered to be working a different shift.

  • Learn more about shifts from our dedicated article.

Other

• Reports - A company logo can be uploaded to be used for reports and the wage multiplier/burden used for our estimated payroll reports.
  • Company logo - The logo that appears on printed reports and on Connect Clock. Add or replace it here.
  • Overtime and burden rates - The wage multipliers and burden values for regular time, OT1, and OT2. Arcoro Time uses them to create reports with labor cost estimates. Burden is the additional cost of taxes, insurance, and benefits, expressed as a percentage of hourly wage.
• Default security roles - The default web role and default mobile role given to new employees.
• Other default settings
  • Timestamp cost codes
  • Groups in the mobile app, which show employee, location, cost code, and equipment groups in the app
    • Groups can be used to help organize employees, locations, and/or cost codes to make it easier for employees to find what they need.

    • Learn more about groups from our dedicated article.

  • Time zone
  • ID position - before or after the description
  • Geofence - Set a default GEOFence radius for your location when the GEOFence is initially generated. The radius must be between 0 and 4 miles. 

    • Learn more about GEOFences and how they work from our dedicated article.

Mobile Settings

"Mobile Settings" allow you to manage the settings for all copies of the app that sync with your Arcoro Time  system. Any settings disabled/enabled from "Mobile Settings" here will overwrite the default and manually configured settings of the app.

After enabling Mobile Settings and related settings, you may need to have your employees sync their copies of the app  to receive the new settings.

General

The "General" tab has the master switch for managing settings on all employee devices, plus Clock in and out, Location and GPS, Comments, and Sync and session settings.

Clock in and out

• Crew confirmation screen -  Prompts a screen with the list of employees in the crew while clocking in/out through "Clock For" to add or remove individuals. This will not permanently change the crew and only affects the specific instance. 
  • If a
• Location at clock out - The employee will be asked to specify their location when they are clocking out. If not enabled, the system will assume that their location when stopping is the same as the last location theys elected when clocking in. 
• Require labor class - Requires the selection of a labor class on all jobs when clocking in. (Arcoro app only, not available to ExakTime Mobile).
• Override default job - If an employee clocking in has a default location or cost code, they will be able to override the default location or cost code when clocking in. This allows them to pivot when their work day deviates from the norm.
• Job confirmation screen - Prompts a screen with the employee's selections when clocking in to help prevent incorrect selections.
• Earliest clock in limit - Prevents employees from clock in before the specified start time, allowing you to ensure your employees are not starting their day before they are expected to. (Arcoro app only, not available to ExakTime Mobile)
  • Consider any federal, state, or local laws or regulations before enabling this function.
  • This is a company wide setting and does not allow you to specify a start time on a per-employee or location basis.
  • You can learn more about the feature from our dedicated article here.

Location and GPS

• Require a GPS fix - If the app does not have a GPS coordinate to associate with their time punch, they cannot clock in/out. This requires your employees to have usable GPS data so you can more accurately confirm if they were on site when clocking in/out. 
  • If the employee is in a location that affects consistent GPS coordinates such as a tunnel, basement, or large structure, then enabling this feature can prevent the employee from easily clocking in/out. 
  • If an employee is clocked in/out through the "Clock For" function of the app, the Location Services/GPS Requirement will be ignored. This is intended because if an employee (administrator, supervisor, foreman, etc.) is trusted to clock in/out others, they should also be trusted to clock in/out at the correct location and verify that the employee(s) are at the location.
• Require location services - Requires the user to at least have their location services on and the app has permission to use location services. This option does not guarantee that the user will have a GPS coordinate associated with their punch.
  • If the employee is in a location that affects consistent GPS coordinates such as a tunnel, basement, large structure, etc. then the employee is still able to clock in/out. 
• Geofence alerts - When employees tracked with GeoTrakker enter or leave a location with a GeoFence, they will receive a notification of the location they are entering or leaving. This notification helps remind the employee to clock in or out at the appropriate location when entering or leaving a location.
  • You can learn more about the feature from our dedicated article here.

Comments

• Employee comments - Allow employees to add a comment to their clock in and/or clock out so it is associated with the time record on the time card.
  • For more information regarding this option, refer to the following article.
• Crew comments - Allow employees with access to the "Clock For" function to add a comment with the clock in and/or clock out. 
  • For more information regarding this option, please refer to the following article.

Sync and session

• Send time after clocking - The app will send any unsent records to your Arcoro Time system after the employee clocks in/out. In the event that the employee is unable to send their record immediately, it will be stored for the next attempt and will continue to be stored until it is successfully sent to your system.
• Log out after clocking - After an employee clocks in/out for themselves, the app will take the employee to the number pad so the next user to enter their PIN and repeat the process. If multiple employees are clocking in/out on a single device, this removes the step of requiring the employee to log out manually. If the employee is expected to perform additional actions such as creating field notes, they should do those actions before clocking in/out to prevent needing to log in again. Logging out will not clock an employee out. 
  • Employees will not be auto-logged out for the following situations:
    • If the employee has permission to edit settings on the app, such as an Administrator or Supervisor, then it is assumed that they would continue to perform other tasks after clocking in/out. For more information about this permission, please refer to the following article.
    • If the employee uses the "Manual Meal Break" option, they will not be logged out automatically so they can start and end their meal break appropriately.
    • If an employee uses the "Clock For" function to clock in/out, they will not be logged out. As the "Clock For" permission is generally used by supervisors to clock in/out for other employees, it is expected for them to perform other tasks. This is true for situations where an employee uses the "Clock For" function to clock in/out for themselves.
• Sync frequency - How often the app will try to sync and update its information since the last attempt. Syncing allows the app to have the latest information such as locations, options, and more. 
  • Daily (Every 24 Hours)
  • Every 2 Hours
  • Every 4 Hours
  • Manually

Employees, Locations, & Cost Codes

Control how information is displayed to app users. This allows you to enforce a consistent view of how entities are displayed throughout the company.

• Available Options
  • First name, then last or Last name, then first. (Employee names Only)
  • Showing the Name only, the ID only, the Name and then the ID, or the ID and then the name.
  • Sort by the Name or the ID.