The layout below can be used to import pay stub taxes into Core HR.
General Information on Importing
For general information on importing data, refer to the following dedicated article that details how to import a file, supported formats, and other related information.
Import Layout
When creating your import file, you must:
- Create Column Headers.
- Match the order of the columns with the table provided below.
- Match the number of columns with the table provided below.
If columns are added or removed, the import process file will stop and an error message will be shown, resulting in no records processed and an error logged in the import history.
When is a Record Added vs Updated?
If an existing record is found in the key field(s) ([key]) identified below, the Core HR will update that record instead of creating a new record.
| Column Header | Data Type | Max Field Length | Required | Notes |
|---|---|---|---|---|
| Employee SSN / Employee ID | Text | <=20 | Yes [Key] | Must match an existing employee within the system. |
| Pay Date | Date | 10 | Yes | Date of check or direct deposit. |
| Indicator | Text | <50 | Yes | General description of record (i.e. off cycle, etc.) |
| Federal Filing Status | Text | <=50 | Yes | Must be one of: "Single", "Married", "Married, but withhold at higher Single rate" |
| Federal Allowances | Numeric | Yes | ||
| Federal Additional Percentages | Numeric | |||
| Federal Additional Amount | Numeric | |||
| State Tax Filing State | Text | <=20 | Must be a valid state name or abbreviation | |
| Unemployment Tax Filing State | Text | <=20 | Must be a valid state name or abbreviation | |
| State Filing Status | Text | <=50 | Must be one of: "Single", "Married", "Married, but withhold at higher Single rate" | |
| State Allowances | Numeric | |||
| State Additional Percentage | Numeric | |||
| State Additional Amount | Numeric |