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Pay Stub Demographic Import Layout for Core HR

The layout below can be used to import Pay Stub Demographic into Core HR.

General Information on Importing

For general information on importing data, refer to the following dedicated article that details how to import a file, supported formats, and other related information.

Import Layout

When creating your import file, you must:

  • Create Column Headers.
  • Match the order of the columns with the table provided below.
  • Match the number of columns with the table provided below.

If columns are added or removed, the import process file will stop and an error message will be shown, resulting in no records processed and an error logged in the import history.

When is a Record Added vs Updated?

If an existing record is found in the key field(s) ([key]) identified below, the Core HR will update that record instead of creating a new record.

Column Header Data Type Max Field Length Required Notes
Employee SSN / Employee ID Text <=20 Yes [key] Must match an existing employee within the system.
Pay Period Start Date Date   Yes Date of Pay Period Start Date.
Pay Period End Date Date   Yes Date of Pay Period End Date.
Pay Date Date   Yes Date of check or direct deposit.
Check Number Text <=50 Yes The check number.
Indicator Text <=50    
Name Text <=90   First and Last Name.
Address 1 Text <=50    
Address 2 Text <=50    
City Text <=30    
State Text =2    
Zip Text <=15    
Pay Rate Numeric      
Job Title Text <=150    
Department Text <=50    
Location Text <=50    
Employee ID Text <=50    
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