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Compensation Rates (Payroll) Import Layout for Core HR

The layout below can be used to import Compensation Rates for Payroll clients into Core HR.

General Information on Importing

For general information on importing data, refer to the following dedicated article that details how to import a file, supported formats, and other related information.

Import Layout

When creating your import file, you must:

  • Create Column Headers.
  • Match the order of the columns with the table provided below.
  • Match the number of columns with the table provided below.

If columns are added or removed, the import process file will stop and an error message will be shown, resulting in no records processed and an error logged in the import history.

When is a Record Added vs Updated?

If an existing record is found in the key field(s) ([key]) identified below, the Core HR will update that record instead of creating a new record.

Column Header Data Type Max Field Length Required Notes
Employee SSN / Employee ID Text 9 Yes [key] Must match an existing employee within the system. Either SSN or Employee ID can be used. The import will check for a match by SSN first and then by Employee ID to find a match within the HRIS.
Rate Type Text   Yes [key] Must be “Salary” or “Hourly”
Start Date Date (mm/dd/ccyy)   Yes [key] Must be a valid date. Should indicate the date that the Rate becomes effective.
Per Pay Rate Numeric   Yes Must be a valid number.
Hours Worked Numeric     If supplied, must be a valid number. The value in this field will default to 2080 if not specified.
Per Pay Overtime Rate Numeric     If supplied, must be a valid number.
Other Rate Numeric     If supplied, must be a valid number.
Notes Text 500    
Stop Date Date (mm/dd/ccyy)     If supplied, must be a valid date. Should indicate the date that the Rate is no longer effective.
Auto Pay Yes/No     If supplied, must be “Yes” or “No”.
Auto Pay Hours Numeric     If supplied, must be a valid number.
Rate Code Text   Yes Must match a valid Rate Code.
Pay Code Text     Must match a valid Pay Code.
Employer Code Text   Yes Must match a valid Employer Code/ID.
Cost Center 1 Text     If supplied, must be a valid Cost Center.
Cost Center 2 Text     If supplied, must be a valid Cost Center.
Cost Center 3 Text     If supplied, must be a valid Cost Center.
Cost Center 4 Text     If supplied, must be a valid Cost Center.
Cost Center 5 Text     If supplied, must be a valid Cost Center.
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