With AccountLinx, you can export your employees' time data from ExakTime Connect into a compatible file for Microsoft Dynamics GP Payroll Transaction. As Dynamics GP may be customized to fit your company's needs, it is possible that the default AccountLinx export for Dynamics GP will not match your Dynamics GP setup exactly. Please read through this article before setting up AccountLinx to understand what is needed ahead of time.

If you have any questions or concerns during setup and/or use, you can contact us with the "Request Support" link at the top of the page and we will try to assist as best as possible. Keep in mind, however, that we are not Dynamics GP support. We will try to help you as much as we can, but there are aspects of Dynamics GP that are out of our area of expertise and your questions may be better answered by Dynamics GP support or your trusted contact to answer/assist.

Selecting Dynamics GP as your Exporter

1. Go to Tools and click Exporter Settings.... 
2. The Exporter Settings window should open. Click Select Exporter.... 
3. A window with a list of available exporters should open. Select "Dynamics GP Payroll Transaction" and click OK.

AccountLinx Settings Unique to Dynamics GP

The Dynamics GP export for AccountLinx offers a variety of settings when exporting your time data to help tailor the time data to your company's needs. These settings are unique to AccountLinx and will not affect ExakTime Connect or Mobile. If any of the settings offered do not sound familiar, you may not be using the setting in Dynamics GP and can leave it as <None>. 

1. Go to Tools and click Exporter Settings.... 
2. The Exporter Settings window should open. Click Configure....
3. The Configuration window should open. You should see the following options:
   
   • Default Payroll Codes
     • Regular - Enter the regular payroll codes as used in Dynamics GP.
     • Overtime - Enter the overtime payroll codes as used in Dynamics GP.
     • Overtime2 - Enter the overtime 2 (doubletime) payroll codes as used in Dynamics GP.
   • Use Alternative Payroll Codes
     • Map Payroll Codes to - Specify if an alternate payroll code should be associated with specific employees, locations, or cost codes. This allows particular employees, locations, or cost codes to have an alternate set of payroll codes when exported. The related mapping screen will show fields to enter the payroll codes that should be associated with exported time records. If an entity does not have an alternate payroll codes, it will use the default payroll codes instead.
   • Other Export Options
     • Department - Specify which entity the department should be associated with. The related mapping screen will have additional fields for you to complete.
     • Job Title - Specify which entity the job title should be associated with. The related mapping screen will have additional fields for you to complete.
     • State Code - Specify which entity the state code should be associated with. The related mapping screen will have additional fields for you to complete.
     • Suta State - Specify which entity the suta state should be associated with. The related mapping screen will have additional fields for you to complete.
     • Local Tax - Specify which entity the local tax should be associated with. The related mapping screen will have additional fields for you to complete.
     • Workers Comp - Specify which entity the workers comp should be associated with. The related mapping screen will have additional fields for you to complete.
     • Shift Code - Specify which entity the shift code should be associated with. The related mapping screen will have additional fields for you to complete.
     • Shift Premium - Specify which entity the shift premium should be associated with. The related mapping screen will have additional fields for you to complete.
   • Transaction Number - Used to denote an employee.
4. Click OK on the Configuration window and click OK on the Exporter Settings window to return to the main page of AccountLinx.
5. Click the appropriate "Map Employee/Location/Cost Code" option to see the columns from the options enabled in Step 3.

General Use of AccountLinx

After setting up the configuration of AccountLinx to better match Dynamics GP in the previous section, you will need to:

• Map your entities so any time data associated with an ExakTime entity will match with a Dynamics GP entity and fill in any relevant fields enabled in the previous section. Refer to the following article if you are unfamiliar with mapping your data in AccountLinx.
• After mapping your entities, you can export your time data to import into Dynamics GP. Refer to the following article if you are unfamiliar with exporting time data from AccountLinx.

How to Import Time Data into Dynamics GP

1. From Dynamics GP, select HR & Payroll - Transactions - Mass Entry.
2. From the Tools menu on the Transaction Entry screen, select Integrate - Table Import.
3. Create a new Table Import for Payroll Transactions.
4. In the Source File box, select the file you exported from AccountLinx.
5. Verify that the source layout matches the table definition.
6. Save and then click Import.
7. Return to the Table Import screen, by repeating steps 1 and 2 above.
8. Create a new Table Import for Payroll Keys Master.
9. In the Source File box, select the file you exported from AccountLinx.
10. Save and then click Import.
11. Select Home - File - Maintenance - Check Links.
12. Select Payroll, click All and then click OK.

It is recommended to consult with Dynamics GP or consult the Dynamics GP's Import Utility Help file for further assistance with importing and using the time data as they are more knowledgeable of utilizing their system.