We’re excited to introduce Timesheets, a new feature designed to make time and attendance tracking even easier. With Timesheets, users can now log their work by entering blocks of hours rather than specifying exact start and stop times.

This streamlined approach is for employees and teams who do not work fixed shifts or who prefer to summarize their daily or weekly work without the need to detail specific clock-in and clock-out moments.

Key Benefits

• Faster Time Entry - Simply input the number of hours worked; no need to track every punch in and out.
• Flexible Reporting - Ideal for project-based work, remote teams, and salaried employees with variable schedules.
• Cleaner Timesheets - Reduces errors and time spent on editing minor clock-in or clock-out inaccuracies.
• Seamless compatibility - Compatible with your existing approval workflows, overtime calculations, and reporting tools.

For information on Timesheets in ExakTime Mobile, refer to the dedicated release notes.

Menu Options Update

The main header menu option "Time Cards" will be renamed "Time Management".

1. My TimeSheet / My Timecard – This sub-menu option will display based on the logged-in user's Time Entry Method -
   • "My Timecard" if "Timecard (punch based)" is selected.
   • "My TimeSheet" if "Timesheet (time block)" is selected.
2. Time Summary – "Time Card Summary" will be renamed "Time Summary".
3. Timecards – "Time Card Details" will be renamed "Timecards".
   • Timecards will be used to manage employees' time records who have "Timecard" time entry method selected.
4. Timesheets – If the company has at least one employee using the Timesheet time entry method, and the logged in user has a user with Timesheet entry in their viewset, they will see a new menu option for Timesheets
   • Timesheets will be used to manage employees' time records who have "Timesheet" time entry method selected.
5. Bulk Time Entry – No change

Timesheets vs Timecards

What is the difference?

Timecard (punch based) is the clock in and clock out method that has been the only time entry method within the Exaktime system in the past. All new employees added to Exaktime will have this method as the default

• Employees with Timecard time entry method will not appear on the Timesheets page, but will appear on the Timecard page

Timesheet (time block) is a new time entry method that allows users to enter blocks of time rather than a start stop time.

When Timesheet (time block) is selected for an employee, they can expect the following changes

• When logging into Exaktime Mobile, Timesheet employees will no longer clock in via the start/stop buttons. This screen will no longer appear to those users
• Timesheet employees will no longer be available for selection for crew clock in/outs

You can learn about the functional differences between Timesheets and Timecards from our dedicated article here.

Can an employee use both Punch based and Time Block time entry methods?

An admin can change an employee’s punch method at any point with the following considerations. For optimal user experience, it is not suggested to attempt to have an employee use both time entry methods during a pay period.

Updated Security Role Permissions

The existing permissions for "Timecards" and "My Timecards" have been updated to include the Timesheet feature. Users with existing permissions will not require any changes to their permissions to access Timesheets.

As an admin or one with elevated permission with access to Timecards, you will automatically have access to Timesheets.

If a field user had access to My Timecard, and their time entry method is changed to Timesheets, they will automatically have access to My Timesheet

My Timecard/My Timesheet

• No Access - User has no access to My Timecard/Timesheet.
• Access All - User has all available permissions for My Timecard/Timesheet.
• View - User can view My Timesheet. If this is the only permission enabled, they can only view their time.
• Edit - User can add new time blocks and edit existing time blocks.
• Delete - User can delete existing time blocks.
• Copy - User can copy their timesheet into a new date.

Resources to Start Using Timesheets

• Setting an Employee's Time Entry Method in ExakTime
• Guide to Timesheets for ExakTime Connect
• Adding Time for Timesheets
• Editing Time for Timesheets
• Deleting Time for Timesheets
• How to Approve Your Timesheet on ExakTime Connect
• How to Approve an Employee's Time in ExakTime
• Reviewing Time Card Approval History in ExakTime Connect

Timesheets and Reports

Existing reports that display cumulative time will function as expected. Multiple reports have been modified to support or not support Timesheet employees

Touch Detail Reports

Touch Details reports will show all timesheet or punch-based time entry methods. The main difference is that Timesheet employees' time will not display a start or stop time, but state ‘Timesheet’ in the start time column.

Scheduler Reports

Employees with Timesheet time entry method will not display on the following scheduler-based reports, as their time entry method will not contain a start or stop time to compare against their schedule.

1. Timesheet employees will not be included in the Early Employee report
2. Timesheet employees will not be included in the Late Employee report
3. Timesheet employees will not be included in the No Show Employee report
4. Timesheet employees will not be included in the Scheduled Shifts with Clock In/Out Variance report

Face Front Report

Employees with the Timesheet time entry method will not display on the Face Front report.

Audit Report

Timesheet time records will not be available for the following report

• Time Modifications by Affected Employee
• Time Modifications by Editor
• Time Record Variance Report

A new Audit report named "Time Modifications with Rate Codes – Time Sheets" will be released as the Audit Report for Timesheets users. Rate Codes within Exaktime are only available to Arcoro Payroll customers. For more information about the new report, you can refer to our article here.