This upcoming release introduces the ability for Admins to delete new hire records and their associated onboarding documents. This gives your organization greater control over its data and helps ensure compliance with federal, state, and internal retention requirements. These new options to delete a new hire and employee documents replace the existing options to disable a new hire or remove documents.
Enhancements
Wording Changes
Wording relating to "Purge Employee", "Disable New Hire", and "Remove Document" have been updated to "Delete Employee", "Delete New Hire", and "Delete Document".
New Permissions
Two new permissions have been added for Administrators, Manager/Admin, and Manager Roles. These new permissions are not enabled by default and must be enabled for existing users to take advantage. If you have existing users who could previously disable new hire or remove documents, these permissions should be enabled for them so they can continue to perform their tasks.
- Delete Employee Documents
- Available for Admin, Manager/Admin & Manager roles.
- Not Available for Kiosk Users
- Delete New Hire Record
- Available for Admin & Manager/Admin roles.
- Not Available for Manager or Kiosk Users
Learn more about Onboarding user permissions here.
Employee Document Deletion
Users with the appropriate permissions can delete new hire documents. If a user does not have permission, they will see the options to delete documents.
See how to delete employee documents from our dedicated article here.
New Hire Record Deletion
Users with "Delete New Hire Record" permission enabled can delete a single or multiple new hires and all associated documents. If a user does not have permission, they will see the buttons/options to delete an employee.
See how to delete a new hire from our dedicated article here.
Audit Trail Reporting
An "Deletion of Records Audit Report" has been added to Onboarding to keep track of who performed the deletion, the documents deleted, and when it occurred.