"Company Time Off" allows Administrators and Managers/Supervisors to create time off requests for multiple employees simultaneously. This option is only available in ExakTime Connect and allows you to create time off requests in bulk for key events, such as paid or unpaid holidays. Company Time Off submissions will be automatically approved, and no notifications will be sent to users. Users can be notified with Alerts & Notifications.
Table of Contents
Submitting Company Time Off
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Select the appropriate time off plan. The list will populate with employees who are assigned to the selected time off plan.
- Only time off plans with "Can be Used for Company Time Off" enabled will be available.
- Select the Employee(s).
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Scroll beneath the list of employees and enter the details of the time off request.
- Choose Start/End Day - Specify the start and end date for the company time off.
- Include Weekends - Specify if weekends should be included.
- Hours/Start Time - Specify the hours and start times for the time off.
- Comments - Enter any relevant comments.
- Add time off event to the company calendar - Specify if the event should be included in the company calendar with the entered title and selected time off type.
- Click Submit Time Off when finished.
- Confirm the submission. The time off request will be automatically approved and no notifications will be sent to users. Users can be notified with Alerts & Notifications.
Reviewing Company Time Off Submissions
- Go to Time Off and click Company Time Off.
- Click the All Requests tab.
The "All Requests" tab will list time off submitted through the "Company Time Off" menu.
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Eye Icon - Click to view the details of the time off request, such as the date range of the request, the total hours requested, the requestor's starting balance and balance after the request, the start/end time of each date for the request, and a history of employee actions, such as the submitter and approver.
- Cancel button - Click to cancel the request that is pending or approved. A modal will open to enter an optional comment.
- Status - The lists will filter to Approved, Completed, and Denied requests by default. Additional statuses, such as canceled, denied, or expired, can be viewed by clicking the ☰ icon in the Status header and adding the statuses to the filter.
- ID - ID of the employee.
- Name - Name of the employee.
- Start Date - The date that the time off will begin.
- End Date - The date that the time off will end.
- Hours - The total number of hours of the time off request.
- Plan Name - The Time Off Plan that the employee used to request their time off.
- Submitted On - Date that the time off request was submitted.
Click the ⋮ icon in column headers will allow you to filter the table.
Export to Excel - Export the list of time off requests from the "All Requests" tab based on what is currently filtered. The export will contain up to 20,000 lines and will contain data from all pages.