Understanding All-Manual Payrolls for Payroll

An all-manual payroll is a payroll where every employee and/or contractor on the payroll is being paid manually (i.e. where the payment type is manual for every payment).

In these cases, Arcoro does not directly disburse any net pay to employees or contractors. Additionally, other types of money transfers through Arcoro will only occur if there is at least one employee in the payroll. In such instances, Arcoro will debit employers to cover tax liabilities and remit those funds to the appropriate tax agencies.

Key Features of All-Manual Payrolls

Unlike regular payrolls, where the approval deadline is typically set one or more days before the payday, all-manual payrolls can be created and approved on the same day as payday.

This feature provides flexibility, allowing employers who may have forgotten to process payroll to still complete the payroll and issue payments on time, even if it means issuing paper checks.

Important Notes on All-Manual Payrolls

There are some distinctive characteristics of all-manual payrolls:

• Pending Status - All-manual payrolls will remain in a "pending" status until 8:00 PM ET on the payday. This is normal behavior and should not be a cause for concern.
• Post-8:00 PM Status Changes - After 8:00 PM ET:
  • If the payroll only includes contractors, the status will change to "paid."
  • If the payroll includes at least one employee, the status will change to "processing" and will move to "paid" the following morning after the tax-related debit is processed.

Steps to Process an All-Manual Payroll

To set up a payroll as manual—whether it's an off-cycle or standard payroll—please follow these steps:

1. Create the Payroll
2. Navigate to the Employee Section and select "Payment Method."
3. Select "Manual" as the payment method for each employee and contractor needing a manual check.
4. Add Required Earnings for each individual.
5. Once completed, Preview the Payroll to review. You will now see "Manual" listed as the payment method for the selected employees.
   • If you missed any employees, select "Edit Payroll" in the top-left corner to update the payroll and select MANUAL as the payment type to include them.