Setting up an Employee in a New Tax Jurisdiction for Payroll

When hiring an employee in a new state or local tax jurisdiction, these are the steps to ensure correct payroll setup:

1. Understand State-Specific Employment Laws
   • Research the state’s labor laws, including minimum wage, overtime, paid leave, and other benefits. Each state has different regulations for employment practices, and it’s important to be compliant with the local rules.
2. Register for State Payroll Taxes
   • You must register with the state's tax authority to handle state income tax withholding, unemployment insurance (SUTA), and any other applicable taxes.
3. Create the new Location in ExakTime.
4. Update the employee’s Work Location field.
5. Initiate a company data sync from ExakTime to Payroll in the Integrations module to populate the new location in Payroll.
6. A company signatory will need to complete the necessary tax filing authorizations in the Setup > Documents area of Payroll, to allow for Check to file and remit your tax payments.

7. If the tax agency has not issued a tax ID for the filings/payments, click the check box indicating ACCOUNT NUMBER APPLIED FOR but not yet received.