A Class is a course set for a specific time and location. Click here to read more about setting up a course.

Before adding a Class, you must do the following:

• Add a course with the Training Type of "Instructor Led" that has "Require Class" enabled to allow for classroom access.
• Add a Classroom.

Creating a Class

While viewing the Course information, click Add Class.

Class Information

 = Fields the employee sees when viewing the course

* = Required fields

•   Reference Materials Link - This is separate from the course. Add a link to course materials (link needs to be accessible to users).
• External Enrollment Link
•  Provider - Select from the drop-down menu. The list will be populated with Training Providers. If you would like to add additional Training Providers, you can refer to Complete Guide to Training Provider
•  Cost at the class level (there is also a cost at the course level)
  •  Select Cost by Student or Total
• Course Activation - Activate this new class and make it available within the course catalog for employees to enroll.

Class Scheduling

 = Fields the employee sees when viewing the course

* = Required fields

• *  Classroom - Select from the drop-down. The list is populated from Classrooms. To manage your classrooms, you can refer to Complete Guide to Classrooms.
• Enrollment Limit
  • Enable Waiting List - If enabled, the Waiting List will be turned on. Once the enrollment limit has been reached, anyone new enrolling will be added to a waitlist, and seats remaining will indicate a negative number. If an employee drops the class, the first person on the waitlist will be added.
• *  Start Date - The day the first-class session begins
• *  End Date - The day of the last class session. Can be the same day as the Start Date unless the class occurs over multiple days.
• *  Start Time
• *  End Time
• Time Zone - Select the time zone of the location of the class.
•  Duration (days) - Duration of class in a number of days. Should be used only if occurring over multiple days.
•  Duration (hours) - Duration of class in hours.
• Send Invitation as a Calendar Event - Once an employee enrolls, they will receive an email notification with ical attached to add to their personal calendar.
• Use Advanced Calendar Scheduling Options - Used when an event (class) occurs over multiple days. For example, a class that occurs every Wednesday from 8-9AM for 4 weeks. Very similar to how you create a reoccurring meeting.

  

  • Select the Repeat every number of weeks
  • Repeats on what day(s)
  • Occurrences - total number
  • Ends on - select the date

Class Notes

 = Fields the employee sees when viewing the course

 Class Notes

Assign an Instructor

• From the Course Catalog, click the name of the course.

  

• Click the class link under the Class No. column.

  

• Go to the Special Actions drop-down menu, click Edit Class.

  

• From the Edit Class page, click Assign Instructors.

  

• A modal window will open with a list of Instructors. Select the Instructor(s) and click the arrow between the list of available instructors and assigned instructors. To add additional Instructors, you can refer to Adding a New Instructor. Click Save when finished select instructors.

  

• Save your changes on the class information page.