The reports on the compliance section help the HRIS administrator produce ready-to-mail reports that can be sent to the corresponding agencies for processing.

California Pay Data

California employers of 100 or more employees and/or 100 or more workers hired through labor contractors must report pay and hours-worked data by the establishment, job category, sex, race, and ethnicity to the Civil Rights Department (CRD) annually. This reporting is required under Government Code section 12999, as amended by Senate Bill 1162.

By March 31, employers must submit their reports covering the prior calendar year. For information about which employers are required to file with DFEH, along with answers to other frequently asked questions (FAQs), visit: http://www.dfeh.ca.gov/paydatareporting/faqs.

EEO-1

This annual report must be filed with the Joint Reporting Committee not later than September 30. Employment figures from any pay period in July through September of the current survey year may be used.

Who Must File

Standard Form 100 (EEO-1) must be filed by:

1. All private employers who are:
   1. Subject to Title VII of the Civil Rights Act of 1964 (as amended by the Equal Employment Opportunity Act of 1972) with 100 or more employees EXCLUDING State and local governments, primary and secondary school systems, institutions of higher education, Indian tribes and tax-exempt private membership clubs other than labor organizations;
      OR
   2. Subject to Title VII who have fewer than 100 employees if the company is owned or affiliated with another company, or there is centralized ownership, control or management (such as central control of personnel policies and labor relations) so that the group legally constitutes a single enterprise, and the entire enterprise employs a total of 100 or more employees.
2. All federal contractors (private employers), who:
   1. are not exempt as provided for by 41 CFR 60-1.5,
   2. have 50 or more employees, and
      1. are prime contractors or first-tier subcontractors, and have a contract, subcontract, or purchase order amounting to $50,000 or more; or
      2. serve as a depository of Government funds in any amount, or
      3. is a financial institution which is an issuing and paying agent for U.S. Savings Bonds and Notes.

Only those establishments located in the District of Columbia and the 50 states are required to submit Standard Form 100. No reports should be filed for establishments in Puerto Rico, the Virgin Islands or other American Protectorates.

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VETS-4212

This annual report must be filed no later than September 30 of each year following a calendar year in which a contractor held a covered Government contract or subcontract.

Who Must File

The VETS-4212 Report is to be completed by all nonexempt federal contractors and subcontractors with a contract or subcontract entered into or modified on or after December 1, 2003, in the amount of $100,000 or more with any department or agency of the United States for the procurement of personal property and non-personal services. Services include but are not limited to the following services: utility, construction, transportation, research, insurance, and fund depository, irrespective of whether the government is the purchaser or seller. Entering into a covered federal contract or subcontract during a given calendar year establishes the requirement to file a VETS-4212 Report during the following calendar year. The VETS-4212 Report is to be completed by all nonexempt federal contractors and subcontractors whose only contract or subcontract with any department or agency of the United States for the procurement of personal property and non-personal services (including construction) was entered into after December 1, 2003 (and did not become subject to 41 CFR part 61-300 through contract modification).

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