Arcoro Payroll offers a setting to show the Time Off Balance (PTO and Sick) throughout the system to help keep users informed, as appropriate, of their time off balance tracked through Arcoro. If your organization is tracking time off balances outside of Arcoro, you can disable this setting to prevent any confusion.
Please Note
- This setting is enabled by default, but can be disabled.
- You cannot specify which time off balance to display. It will display both PTO and Sick balances.
- This setting will not affect past pay stubs that have already been generated.
Toggling "Time Off Balances"
The setting lives in Arcoro Payroll under Company Settings labeled "Track Time Off Balances in Payroll." Any user with permission to the Company Settings screen can turn it on or off. It will be enabled by default.
- Click the Gear icon to the top right.
- Toggle "Track Time Off Balances in Payroll.
- Save your changes.
Where It Appears
When enabled, time off balances can appear on the following menus:
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Payroll Items Step — When the setting is on, PTO Balance (Hours) and Sick Balance (Hours) fields appear for each employee row. When it's off, those fields are removed entirely rather than shown as blank or zero.
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Employee Pay Stub List — The "PTO Hours Available" and "Sick Hours Available" columns on an employee's Paystubs tab show or hide based on the same setting.
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Pay Stub PDF — Pay stub PDFs include the PTO/Sick balance lines when the setting is on, and omit them completely when it's off.
Approval Safeguards
If a payroll administrator turns the setting off while a draft payroll still carries PTO/Sick balance values for one or more employees, Arcoro Payroll will block the approval instead of silently dropping the data. The error will list affected employees.
To address this situation, you should return to the "Payroll Items" step, save the draft again, then approve.