List Of Available Reports for ExakTime

David N

May 22, 2024 20:35

Reports are used to help format your time data and other information into more printer-friendly formats for easy saving, distribution, and viewing.

Additional Information

For more information about the general use of reports, you can refer to In-Depth: Reports.

Audit

Audit reports are used to track information such as meal breaks or changes made to an employee's time card in ExakTime.

Name	Description	Click to Enlarge Preview
Meal Break Exception Report	Display the number of meal breaks expected for an employee and how many actually taken based on the employee's time card.
Time Modifications by Affected Employee	Displays all manual changes to a punch, grouped by the affected employee.
Time Modifications by Editor	Displays all manual changes to a punch, grouped by who made the change.
Time Record Variance Report	Displays time variances between network time and device time for employees clocking in on mobile devices.

Cost Code

Name	Description	Click to Enlarge Preview
Basic	Displays the total hours worked for each of your cost codes in the specified date range, which can help you see which activities your business spends the most time doing.
By Employee	Displays your cost codes and individual employee hours worked for those cost codes, regardless of location.
By Location	Displays hours worked for your cost codes, broken out by location, without consideration for which employees performed the work.
Executive Summary	Displays a list of cost codes and the total hours worked per period for each one for a specified date range, regardless of employee or location.

Employee

Name	Description	Click to Enlarge Preview
Approaching Overtime This Week	Shows Employees that are nearing (or have exceeded) the number of hours for weekly (or bi-weekly) overtime pay in the current pay period. The Date Range values are ignored for this report.
Basic	Displays employees and their hours worked for a specified date range.
By Cost Code	Displays employees and their hours worked for a specified date range, broken out by cost code.
By Location	Displays employees and their hours worked for a specified date range, broken out by location.
Employee FaceFront Report	Displays daily information for each employee including GPS info and clock in and out photos
Estimated Payroll	Displays an approximate total for your payroll, broken down by employee. To run this report, you'll need to set an hourly wage for each employee (available on Employees > Employee Detail), and you'll need to enter wage multiplier and burden values (found on Company Settings > Other > Reports).
ExakTime Forms Report	Provides the employee responses to an ExakTime form.
Executive Summary	Displays employees' daily and total hours worked for a pay period.
GPS Touch Detail	Displays GPS details for every ExakTime Mobile punch, including distance to location, and whether or not the punch was inside the GeoFence. Useful for verifying that employees are on a job site when punching in or out. This report requires the location address or latitude/longitude coordinates to be set.
Missed Clock Ins/Outs	Displays days and locations where employees forgot to clock in or out, or used the same keytab twice in a row. Useful for helping resolve payroll issues with inaccurate time.
Time Card	Displays daily and total employee hours worked for a pay period in a time card format suitable to give to employees, with an optional employee signature line.
Time Card By Week	Displays daily, weekly, and total employee hours worked for a pay period, in a time card format suitable to give to employees, with an optional employee signature line.
Touch Detail	Displays details of every touch for every employee, including location, cost code, and start and stop times.
Touches Outside GPS GeoFence	Displays ExakTime Mobile punches where the recorded GPS position was outside the GeoFence for the location selected by the employee. Useful for verifying that employees are on a job site when punching in or out. This report requires the location address or latitude/longitude coordinates to be set.
Work Time/Off-Clock Summary	Displays each Employee's unpaid breaks during the work day over any time period. It also provides an average so that you can quickly see who is typically taking lunch breaks that are too short or too long. Note that incomplete punches are not accounted for in this report.

Equipment

Name	Description	Click to Enlarge Preview
By Employee	Displays hours each equipment item was used, broken out by the employee, regardless of location.
By Location	Displays hours each equipment item was used, broken out by location, regardless of the employee.
Cost by Location	Displays equipment cost for each location, based on the hourly cost of equipment usage.
Status	See where your equipment is (or was at a given point in time).

Expenses

Name	Description	Click to Enlarge Preview
By Employee	Lists the expenses recorded by each Employee, within the specified date range.
By Location	Lists the expenses recorded at each Location, within the specified date range.

Lists

Name	Description	Click to Enlarge Preview
Cost Code	Provides a list of every cost code and optional information based on report options selected
Employees	Provides a list of every employee and optional information based on report options selected
Equipment	Provides a list of every equipment and optional information based on report options selected
Field Notes	Displays a list of field notes sent in from the field for a specified date range.
Keytab Assignments	Provides a simple list of every Employee and the Keytabs assigned to them.
Locations	Provides a list of every location and optional information based on report options selected

Location

Name	Description	Click to Enlarge Preview
Basic	Displays a list of locations and the total hours worked at each one. Regular, OT1, and OT2 time can be broken out separately with the "Show Overtime Hours" option.
By Cost Code	Lists each location and total time for cost codes performed at the location. Useful for job costing or comparing actual hours worked to estimates. Also helpful for billing labor costs when different cost codes have different rates.
By Employee	Displays a list of locations and the regular, overtime, and total hours of each employee who worked there.
Certified Job Worksheet	Displays a reference worksheet useful for completing US Department of Labor Form WH-347 for certified (prevailing wage) job locations. Only certified locations will appear in the report. Mark a location as certified by setting the "job type" custom field to "certified" on Locations > Edit Location > Custom Fields.
Estimated Labor Cost	Displays an approximate total for your payroll, broken down by location. To run this report, you'll need to set an hourly wage for each employee (available on Employees > Employee Detail), and you'll need to enter wage multiplier and burden values (found on Company Settings > Other > Reports).
Executive Summary	Displays a list of locations and the total hours worked per day at each one for a specified date range, regardless of employee or cost code.
Touch Detail	Displays details of every touch for all employees for each work day at a given location.

Scheduled Shifts

Name	Description	Click to Enlarge Preview
By Employee	Displays the scheduled shifts by employees.
By Location	Displays the scheduled shifts by location.
Early Employee	Displays schedule shifts in which the employee was early by date.
Late Employee	Displays schedule shifts in which the employee was late
No Show Employee	Displays scheduled shifts for employees where the employee does not have a corresponding shift record.
Scheduled Shifts with Clock In/Out Variance	Displays variance from schedule shift to actual punch times.

Related Topics

Module Navigation