The "Recruiting" menu allows managers to review and/or create new job postings for their organization from their Employee Portal. The options available from this page will depend on what has been enabled and configured by your Core HR Administrator.
- Click Recruiting from the menu.
There are two options in Recruiting:
Recruiting Data
When managers/recruiters log into the recruiting portal, they will be able to see all of the jobs that they have access to.
The 'Job Posting' menu provides the following columns:
- Job ID - The automatically generated job ID for the job posting.
- Title - The name of the job posting. Clicking the title will allow you to view the details of the job posting.
- Applicants - The number of applicants who have applied to the job posting. Clicking the number will allow you to view a list of the applicants and view their details.
- Date Posted
- Location - The location that was selected for the job posting.
- Type - The type of job.
- Status - The job posting can have a status of open, pending, filled, or closed.
- Created By
- Template - Indicates if a job posting can be reused.
- Fill Percent
- Fill Details
- ZipRecruiter Status
Clicking allows you to filter your job postings:
- By Job ID or Title
- Category - Job posting categories
- Status - Job status
From the Actions drop-down menu, you can:
Creating/Editing a Job Posting
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Click the title of an existing job posting or click Create Job Posting from the actions dropdown menu.
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You will go through a series of tabs to create or maintain your job posting. Click Save as you progress through the job posting to save your changes.
The "Job Details" tab has a number of additional tabs to set up the job posting.
Job Posting Detail
- Title - The title of the job posting.
- Start Date - The start date is when the posting will be live. This cannot change once the posting has been saved.
- Job Posting Number - The 'Job Posting Number' is used for internal job designations or requisition numbers. This can differ from the 'Job ID' that is automatically generated.
- Department - The department associated with the job posting.
- Designate this job posting as a Job Posting Template - Enabling this open will indicate that the job posting can be reused.
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Load Job Description and Skills from Position - Allows you to use the contents from a position.
- If the formatting does not carry over to the system, you should copy and paste a formatted description into Notepad to remove formatting and then use the HTML editor to add your formatting.
- Job Posting Description - The text editor can be expanded to improve visibility and typing with the triangle at the bottom right.
Job Posting Contacts
- Hiring Manager - Multiple hiring managers can be selected. These will be the managers who receive emails if it has been enabled under the Advanced Settings page.
- Recruiter - Only one recruiter can be selected per job posting.
- Email recruiter when an application is received - Will take the contact information from the employee demographic for the selected recruiter and place it in a header in the job description.
- Reference Form - If a survey has been created for use as a reference questionnaire it will be available in the drop-down here. This form will be sent out to any reference that is provided and has a valid email address.
Job Posting Type
- Status - This will default to "Pending" and must be set to "Open" to be live on the job portal.
- Job Type - The job type options are configured from the 'Advanced Settings' page.
- Category - The category options are configured from the 'Advanced Settings' page.
- Positions - Internal, External, or Both. If you have turned on the job portal link for the employee homepage making a job internal or both internal/external will make it visible.
- Fill Requirement - Displayed on the main ATS page and is for reporting and display purposes only.
- EEO Category - The EEO categories are created from the 'Advanced Settings' page, but are not required.
Job Posting Experience
The 'Job Posting Experience' tab allows the administrator to specify the minimum years of experience and the Desired Level of Education.
Master Job Posting
A 'Master Job Posting' is a job posting that represents a collection of related that stores applicant data. When a 'Job Posting' is assigned to a 'Master Job Posting', any applicants who apply will be directed to the 'Master Job Posting'.
If a job posting is 'Active' (a 'Pending' or 'Open' status), it will be available as a Master Job Posting. Only active Master Job Postings associated with the selected Category in the Job Posting Type tab will be available. If there is no Master Job Posting associated with the selected category, then the drop-down will not be populated. If a Master Job Posting is already assigned from the drop-down list, it cannot be modified on existing Job Postings.
Job Posting Location
The Job Posting Location tab allows you to identify the location of where the position will be held. The 'Location' will be displayed on the career page.
Job Posting Salary
The 'Job Posting Salary' tab is used to enter the salary associated with the position. This is an internal field that will not be seen by the applicant. Any salary information you would like to share with the applicants must be entered under the Job Posting Detail tab.
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Click Add a new question from the Actions dropdown menu to create a new question or click the short question text for an existing question. Questions created from the "Advanced Settings" menu cannot be modified from this menu and must be modified from the "Questions" tab of "Advanced Settings".
- Set up the question properties from the "Question Properties" tab. Click Next to progress through the steps.
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Question Type
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What type of question do you want to create:
- A question with no weight that will not be scored - A question that has no outcome in the application process. Typically used to get to know the applicant or to gather information.
- A question with a weight that I will define that will be scored - A question that requires an answer from the applicant. Scoring options will be provided in the step 2.
- A question, that if answered incorrectly will not allow the applicant to apply - A question that requires an answer from the applicant. Answering this question incorrectly will not allow the completion of the application.
- How should the question look to the applicant? - Determines how the applicant will be able to answer the question. Answers can be a Radio list, Check boxes, or text entered.
- Do you want to make this question required by the applicant? - Specify if the question should be required by the applicant.
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What type of question do you want to create:
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Question - What the applicant will be asked.
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Display Order - Specify the order in which your question will be displayed. Any previously added questions will be shown on this menu.
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Set up the question answers/options from the "Question Options" tab. Click Save and Continue when finished.
- This tab will be affected by the "Question Type" of the previous tab. If a "Textbox" or "Multiline Textbox" has been selected, this tab will not be required.
- If a "Multiple Choice" question was selected, the answer options will be added in this screen.
- Click Add New Option to add options/questions. Clicking the option name will allow you to adjust an existing option.
- You can specify if an answer is the "correct" answer. This will determine if the applicant will be able to complete the application process. The incorrect answer will "knock out" the applicant and send them to the Submit Tab, saying they are not qualified for the job.
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The "Question Review" tab will display how the question and answering section will be seen by the applicant.
- Click Close question and return to all questions when finished.
The "Skills" tab allows you to capture the selected skills from the applicant while they go through the application process.
The "Referral Links" tab will provide unique links associated with each referral source you will be posting your job posting to help you monitor the sources of your applicants. Every referral source entered under the "Advanced Settings" menu will contain its own unique link. When using the referral link, it is important to copy and paste it with no spaces and including the domain extension (i.e., .com, .net, etc.).
The "Review" tab allows you to see a preview of the job posting that an applicant would see.
The "ZipRecruiter" tab will become available only after the ZipRecruiter module has been activated. The ZipRecruiter module can be activated in the "Advanced Settings" menu. Once activated, the Recruiting Administrators will be able to send jobs to 100+ job boards that ZipRecruiter partners with. This includes job boards like Jobs2Careers, JuJu, SimplyHired, and Glassdoor. This also includes alerts to over 25+ million job seekers.
Please note that only Recruiting Administrators will be able to post jobs to ZipRecruiter. This will help ensure that only the users with the correct configuration have the capabilities or confirming the additional charges of each job post sent to ZipRecruiter.
- Click Close and Return to Job Postings when finished.
Interview Calendar
There are two available choices for viewing interviews that have been scheduled: